Administrative Assistant - Office & Billing Support

Western States Fire Protection; Jefferson City (MO); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) Plan - Matching up to 3%

Employee Stock Purchase Plan

Profit Sharing Plan

Paid Time Off (PTO)

Paid Holidays

Tuition Reimbursement

Annual Discretionary Bonus

Employer paid Life Insurance

Gym membership reimbursement

Job summary

Western States Fire Protection is seeking an Administrative Assistant to support multiple branches with reception duties and administrative tasks. The role focuses on handling calls, greeting visitors, and coordinating office operations to keep the team efficient.

The position requires a high school diploma or GED and strong organization, communication, and computer skills. Join a team that values integrity, quality, and safety while supporting daily business activities.

Qualifications

• High school diploma or GED required or preferred.
• Excellent organization and communication skills; able to multi-task.
• Proficient with MS Office and general business software.

Responsibilities

• Handle office reception functions including greeting visitors and answering phones.
• Perform accounts receivable follow-ups for collections.
• Issue purchase orders for employees purchasing from local vendors.
• Maintain a professional attitude and appearance at all times.
• Create, type, and distribute internal and external correspondence.
• Provide general administrative and filing support for managers and staff.
• Complete special projects as required.
• Use WSFP-approved business software for daily tasks.
• Other duties as assigned by management.

Skills

Office reception

Customer service

Organization

Multi-tasking

Communication

Proficient in MS Office

Education

High School diploma or GED

Tools

Microsoft Office

Business software

Job description

Western States Fire Protection is seeking an Administrative Assistant to support multiple branches with reception duties and administrative tasks. The role focuses on handling calls, greeting visitors, and coordinating office operations to keep the team efficient.

The position requires a high school diploma or GED and strong organization, communication, and computer skills. Join a team that values integrity, quality, and safety while supporting daily business activities.