Administrative Assistant

Western States Fire Protection; Jefferson City (MO); On-site; USD 36,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) Plan - Matching up to 3%

Employee Stock Purchase Plan

Profit Sharing Plan

Paid Time Off (PTO)

Paid Holidays

Tuition Reimbursement

Annual Discretionary Bonus

Employer paid Life Insurance

Gym membership reimbursement

Job summary

Western States Fire Protection is seeking an Administrative Assistant to support multiple branches with reception duties and administrative tasks. The role focuses on handling calls, greeting visitors, and coordinating office operations to keep the team efficient.

The position requires a high school diploma or GED and strong organization, communication, and computer skills. Join a team that values integrity, quality, and safety while supporting daily business activities.

Qualifications

• High school diploma or GED required or preferred.
• Excellent organization and communication skills; able to multi-task.
• Proficient with MS Office and general business software.

Responsibilities

• Handle office reception functions including greeting visitors and answering phones.
• Perform accounts receivable follow-ups for collections.
• Issue purchase orders for employees purchasing from local vendors.
• Maintain a professional attitude and appearance at all times.
• Create, type, and distribute internal and external correspondence.
• Provide general administrative and filing support for managers and staff.
• Complete special projects as required.
• Use WSFP-approved business software for daily tasks.
• Other duties as assigned by management.

Skills

Office reception

Customer service

Organization

Multi-tasking

Communication

Proficient in MS Office

Education

High School diploma or GED

Tools

Microsoft Office

Business software

Job description

Mainline Fire Protection is a division of Western States Fire Protection (WSFP). WSFP and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other and we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.

Protecting lives and property since 1985, WSFP and its subsidiaries specialize in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.

Mainline Fire Protection is seeking a proactive sales hunter to sell Code-required Inspections for our fire protection company. If you're a proactive, influential communicator that drives new business, we may have the perfect role for you to reach your professional goals. We are hunting a self-sufficient sales professional who is motivated by driving new business, works well under pressure, and is accountable to ensure goals are consistently achieved by driving top line revenue.

What we offer:

• Health, Life, Dental and Vision Insurance
• Employee Assistant Program
• Flex Spending (FSA) (Cafeteria Plan) and HSA
• 401(k) Plan - Matching up to 3%
• Employee Stock Purchase Plan
• Profit Sharing Plan
• Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
• Paid Holidays
• Tuition Reimbursement
• Annual Discretionary Bonus
• Employer paid Life Insurance
• Gym membership reimbursement

Administrative Assistant

The Administrative Assistant is responsible for answering the phones for a multi-company phone system and directing visitors/customers that come to the office. He/she will assist other branch personnel, including key managers in a variety of administrative roles including but not limited to project billings, collection follow-ups and other duties as outlined below.

Job Responsibilities

• Responsible for office reception functions including all incoming phone calls, greeting customers, vendors, and associates
• Responsible for accounts receivable phone calls to follow up on collections
• Issue purchase orders for employees making purchases at local vendors
• Maintain a professional attitude and appearance
• Create, type, and distribute internal and external correspondence
• Provide general administrative and filing support for managers and staff
• Complete special projects as required
• Accomplish responsibilities as required using business software as approved by WSFP
• Other duties as assigned

Job Qualifications

• High School diploma or GED; and/or or one to two years related experience and/or training is preferred
• Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates
• Excellent organizational skills
• Multi-tasking and time-management skills, with the ability to prioritize tasks
• Ability to be resourceful and proactive when issues arise
• Proficient computer skills with working knowledge of business software application
• Possess excellent written and verbal communication skills
• Willing to pass a post-offer drug screen test and background check

All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.