Administrative Assistant

Western States Fire Protection Co.; Lakewood (CA); On-site; USD 31,684 - 38,572; Full time

Benefits offered by this job

Health, Life, Dental and Vision Insurance

401(k) Plan – Matching up to 3%

Paid Time Off (PTO)

Tuition Reimbursement

Annual Discretionary Bonus

Job summary

A life safety systems company in Lakewood is seeking an Administrative Assistant to manage phone communications, assist managers, and handle various administrative tasks. The role offers a salary range of $23.00-$28.00 per hour, depending on experience. The ideal candidate should have strong organizational skills and a welcoming attitude. This position includes benefits such as health insurance, a 401(k) plan, and paid time off.

Qualifications

• One to two years related experience and/or training preferred.
• Willing to pass a post-offer drug screen and background check.

Responsibilities

• Answer all incoming calls and greet customers.
• Follow up on accounts receivable calls.
• Issue purchase orders for employees.
• Provide general administrative support for managers.
• Complete special projects as required.

Skills

Excellent organizational skills

Excellent written and verbal communication skills

Courteous, friendly, and helpful attitude

Multi-tasking and time-management skills

Resourceful and proactive

Education

High School diploma or GED

Tools

Business software

Job description

Overview

Western States Fire Protection (WSFP) and its subsidiaries are a family of unique individuals committed to our purpose, values, and each other. We believe in creating our own luck and opportunities by constantly innovating and seizing new value for life safety systems. Protecting lives and property since 1985, WSFP and its subsidiaries specialize in Life Safety Systems. Our values are integrity, quality, safety, professionalism, and commitment.

What we offer

• Health, Life, Dental and Vision Insurance
• Employee Assistance Program
• Flex Spending (FSA) and HSA
• 401(k) Plan – Matching up to 3%
• Employee Stock Purchase Plan
• Profit Sharing Plan
• Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
• Paid Holidays
• Tuition Reimbursement
• Annual Discretionary Bonus
• Employer Paid Life Insurance
• Gym membership reimbursement
• Career path programs and company paid training

Administrative Assistant

The Administrative Assistant is responsible for answering the phones for a multi-company phone system and directing visitors/customers that come to the office. They assist other branch personnel, including key managers, in a variety of administrative roles including project billings, collection follow-ups, and other duties as outlined below. The salary range for this position is $23.00-$28.00 per hour depending on experience.

Job Responsibilities

• Office reception: answer all incoming calls, greet customers, vendors, and associates
• Accounts receivable follow-up calls to collections
• Issue purchase orders for employees making purchases at local vendors
• Maintain a professional attitude and appearance
• Create, type, and distribute internal and external correspondence
• Provide general administrative and filing support for managers and staff
• Complete special projects as required
• Utilize business software as approved by WSFP to accomplish responsibilities
• Other duties as assigned

Job Qualifications

• High School diploma or GED; one to two years related experience and/or training preferred
• Courteous, friendly, and helpful attitude when receiving visitors, answering phones, or assisting associates
• Excellent organizational skills
• Multi-tasking and time-management skills with the ability to prioritize
• Resourceful and proactive when issues arise
• Proficient computer skills with working knowledge of business software
• Excellent written and verbal communication skills
• Willing to pass a post-offer drug screen and background check

All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran. Accessibility: If you need help accessing this page, please contact: Phone: [phone], Email: [e-mail]. We are an equal opportunity employer. Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply. A ll qualified applicants with Western States Fire Protection and its subsidiaries will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin, or status as a qualified individual with a disability or protected veteran. VEVRAA Federal Contractor.