Inspection Admin Specialist

Western States Fire Protection Company; Kansas City (KS); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Dental insurance

Vision insurance

Employee assistance program

FSA/HSA

401(k) matching

Stock purchase plan

Profit sharing

PTO

Parental leave

Paid holidays

Tuition reimbursement

Annual bonus

Employer paid life insurance

Gym reimbursement

Job summary

Western States Fire Protection Company is seeking an Inspection Administrative Assistant to drive the administrative functions of our Inspection department. You will support the Division Manager and branch staff, handling scheduling, invoicing, and file management to keep projects moving forward with courtesy and professionalism.

You will liaise with Project Managers and customers to ensure accurate documentation and timely handling of records, reporting, and licensing requirements.

Qualifications

• Puts forth a courteous, friendly, helpful attitude at all times.
• Basic secretarial and administrative experience preferred.
• Excellent computer skills with working knowledge of business software applications.
• Effective and good communication skills, both written and verbal, are vital.
• Able to function and thrive in a fast-paced environment.
• Works well in either “team” or “independent” situations.

Responsibilities

• Scheduling inspections, invoicing, and collections for projects.
• Coordinate with Project Managers and customers professionally.
• Assist in setup, scheduling, invoicing, and collections of new jobs/projects.
• Collaborate with customers and internal staff to keep projects moving forward.
• Maintain records and files for various projects.
• Support completion of reporting and licensing requirements.
• Assist on special projects and improve office procedures.
• Perform other duties as assigned.

Skills

Administrative skills

Communication skills

Computer skills

Teamwork

Tools

MS Office

Job description

Western States Fire Protection Company is seeking an Inspection Administrative Assistant to drive the administrative functions of our Inspection department. You will support the Division Manager and branch staff, handling scheduling, invoicing, and file management to keep projects moving forward with courtesy and professionalism.

You will liaise with Project Managers and customers to ensure accurate documentation and timely handling of records, reporting, and licensing requirements.