Receptionist/Admin

Western States Fire Protection Company; Albuquerque (NM); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Dental Insurance

Vision Insurance

Employee Assistance Program

Flexible Spending (FSA) and HSA

401(k) Plan – Matching up to 3%

Employee Stock Purchase Plan

Profit Sharing Plan

Paid Time Off (PTO), Parental Leave, P

Paid Holidays

Tuition Reimbursement

Annual Discretionary Bonus

Employer Paid Life Insurance

Gym membership reimbursement

Job summary

Western States Fire Protection Company (WSFP) is seeking a Receptionist/Administrative professional to manage a multi-line phone system, greet visitors, and support branch staff with routine tasks including collections and project billings.

The role requires a High School diploma or GED, courteous demeanor, strong organizational skills, and proficiency with common office software. WSFP offers comprehensive benefits, PTO, holidays, tuition reimbursement, and bonus opportunities in Albuquerque, NM.

Qualifications

• High School diploma or GED
• Courteous, friendly, helpful attitude at all times when receiving visitors or answering phones
• Excellent organizational skills
• Multi-tasking and time-management skills with the ability to prioritize tasks
• Resourceful and proactive when issues arise
• Proficient computer skills with working knowledge of business software applications
• Excellent written and verbal communication skills
• Willing to pass a post-offer drug screen test and background check

Responsibilities

• Answering phones for a multi-company phone system and directing visitors/customers
• Accounts receivable phone calls and emails to follow up on collections
• Entering and submitting compliance/deficiency inspection reports
• Maintain a professional attitude and appearance
• Create, type, and distribute internal and external correspondence
• Provide general administrative and filing support for managers and staff
• Complete special projects as required
• Certified payroll reporting
• Accomplish responsibilities as required using business software as approved by WSFP
• Other duties as assigned

Education

High School diploma or GED

Job description

Western States Fire Protection (WSFP) and its subsidiaries are more than a company. We are a family of unique individuals committed to our purpose, our values, and each other. And we believe in making our own luck, creating our own opportunities. WSFP accomplishes this by constantly innovating, finding ways to create new value and seizing new opportunities.

Protecting lives and property since 1985, WSFP and its subsidiaries specializes in Life Safety Systems. Our values are simple: integrity, quality, safety, professionalism, commitment.

What we offer:

• Health, Life, Dental and Vision Insurance
• Employee Assistant Program
• Flex Spending (FSA) (Cafeteria Plan) and HSA
• 401(k) Plan – Matching up to 3%
• Employee Stock Purchase Plan
• Profit Sharing Plan
• Paid Time Off (PTO), Parental Leave, Paid Pregnancy Medical Leave
• Paid Holidays
• Tuition Reimbursement
• Annual Discretionary Bonus
• Employer Paid Life Insurance
• Gym membership reimbursement

The Receptionist/Admin is responsible for answering the phones for a multi-company phone system and directing visitors/customers that come to the office.He/she will assist other branch personnel, including key managers in a variety of administrative roles including but not limited to collections, project billings, and other duties as outlined below.

Job Responsibilities

• Responsible for office reception functions including all incoming phone calls, greeting customers, vendors, and associates
• Responsible for accounts receivable phone calls and emails to follow up on collections
• Entering and submitting compliance/deficiency inspection reports
• Maintain a professional attitude and appearance
• Create, type, and distribute internal and external correspondence
• Provide general administrative and filing support for managers and staff
• Complete special projects as required
• Certified payroll reporting
• Accomplish responsibilities as required using business software as approved by WSFP
• Other duties as assigned

Job Qualifications

• High School diploma or GED; and/or or one to two years related experience and/or training is preferred
• Puts forth a courteous, friendly, helpful attitude at all times when receiving office visitors, answering the phones, or dealing with other associates
• Excellent organizational skills
• Multi-tasking and time-management skills, with the ability to prioritize tasks
• Ability to be resourceful and proactive when issues arise
• Proficient computer skills with working knowledge of business software application
• Possess excellent written and verbal communication skills
• Willingto pass a post-offer drug screen test and background check

All qualified applicants with Western States Fire Protection Company will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.

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We are an equal opportunity employer.
Qualified minorities, women, veterans and individuals with disabilities are encouraged to apply.

All qualified applicants with Western States Fire Protection and its subsidiaries will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor

All qualified applicants with Western States Fire Protection and its subsidiaries will receive consideration for employment without regard to race, color, religion, sex, sexual orientation and gender identity, national origin or status as a qualified individual with a disability or protected veteran.

VEVRAA Federal Contractor

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