Administrative Assistant — Scheduling & Invoicing

Western States Fire Protection; Phoenix (AZ); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health, Life, Dental, and Vision Insurance

401(k) Plan – Matching up to 3%

Paid Time Off (PTO)

Tuition Reimbursement

Annual Discretionary Bonus

Job summary

Western States Fire Protection is seeking an Administrative Assistant in Phoenix, Arizona. This role involves managing a multi-company phone system, assisting branch personnel, and handling administrative duties like scheduling and invoicing. Candidates should have a High School diploma or GED and possess excellent organizational and communication skills. The position offers comprehensive benefits, including health insurance, 401(k) matching, and paid time off.

Qualifications

• High School diploma or GED; and/or one to two years related experience preferred.
• Possess excellent written and verbal communication skills.
• Proficient computer skills with working knowledge of business software.

Responsibilities

• Manage project scheduling and invoicing with Project Managers and Customers.
• Conduct accounts receivable phone calls for collections.
• Maintain files and correspondence related to projects.

Skills

Organisational skills

Attention to detail

Multi-tasking

Time-management

Communication skills

Education

High School diploma or GED

Tools

Business software

Job description

Western States Fire Protection is seeking an Administrative Assistant in Phoenix, Arizona. This role involves managing a multi-company phone system, assisting branch personnel, and handling administrative duties like scheduling and invoicing. Candidates should have a High School diploma or GED and possess excellent organizational and communication skills. The position offers comprehensive benefits, including health insurance, 401(k) matching, and paid time off.