Receptionist & Admin Specialist | Office Support

Western States Fire Protection Company; Albuquerque (NM); On-site; USD 21,000 - 28,000; Full time

Benefits offered by this job

Health Insurance

Life Insurance

Dental Insurance

Vision Insurance

Employee Assistance Program

Flexible Spending (FSA) and HSA

401(k) Plan – Matching up to 3%

Employee Stock Purchase Plan

Profit Sharing Plan

Paid Time Off (PTO), Parental Leave, P

Paid Holidays

Tuition Reimbursement

Annual Discretionary Bonus

Employer Paid Life Insurance

Gym membership reimbursement

Job summary

Western States Fire Protection Company (WSFP) is seeking a Receptionist/Administrative professional to manage a multi-line phone system, greet visitors, and support branch staff with routine tasks including collections and project billings.

The role requires a High School diploma or GED, courteous demeanor, strong organizational skills, and proficiency with common office software. WSFP offers comprehensive benefits, PTO, holidays, tuition reimbursement, and bonus opportunities in Albuquerque, NM.

Qualifications

• High School diploma or GED
• Courteous, friendly, helpful attitude at all times when receiving visitors or answering phones
• Excellent organizational skills
• Multi-tasking and time-management skills with the ability to prioritize tasks
• Resourceful and proactive when issues arise
• Proficient computer skills with working knowledge of business software applications
• Excellent written and verbal communication skills
• Willing to pass a post-offer drug screen test and background check

Responsibilities

• Answering phones for a multi-company phone system and directing visitors/customers
• Accounts receivable phone calls and emails to follow up on collections
• Entering and submitting compliance/deficiency inspection reports
• Maintain a professional attitude and appearance
• Create, type, and distribute internal and external correspondence
• Provide general administrative and filing support for managers and staff
• Complete special projects as required
• Certified payroll reporting
• Accomplish responsibilities as required using business software as approved by WSFP
• Other duties as assigned

Education

High School diploma or GED

Job description

Western States Fire Protection Company (WSFP) is seeking a Receptionist/Administrative professional to manage a multi-line phone system, greet visitors, and support branch staff with routine tasks including collections and project billings.

The role requires a High School diploma or GED, courteous demeanor, strong organizational skills, and proficiency with common office software. WSFP offers comprehensive benefits, PTO, holidays, tuition reimbursement, and bonus opportunities in Albuquerque, NM.