Receptionist & Administrative Support Specialist

Western States Fire Protection; Albuquerque (NM); On-site; USD 32,000 - 51,000; Full time

Benefits offered by this job

Health insurance

401(k) Plan – Matching up to 3%

Employee Stock Purchase Plan

Profit Sharing Plan

Paid Time Off (PTO)

Job summary

Western States Fire Protection (WSFP) is seeking a Receptionist/Admin to manage office reception, answer calls, greet visitors, and support managers with a variety of administrative tasks. The role includes handling accounts receivable follow-ups, preparing reports, and assisting with payroll and compliance documentation.

Candidates should have a High School diploma or GED, strong communication skills, and proactivity in a fast-paced environment.

Qualifications

• High School diploma or GED; and/or one to two years related experience and/or training is preferred.
• Courteous, friendly, helpful attitude when interacting with visitors and callers.
• Excellent written and verbal communication skills.

Responsibilities

• Answer phones for a multi-company system and greet visitors.
• Follow up on accounts receivable collections via phone and email.
• Enter and submit compliance/deficiency inspection reports.
• Maintain a professional attitude and appearance.
• Create, type, and distribute internal and external correspondence.
• Provide general administrative support for managers and staff.
• Complete special projects as required.
• Certified payroll reporting.
• Utilize business software as approved by WSFP.
• Other duties as assigned.

Skills

Professional communication

Organizational skills

Time management

Proactive problem solving

Computer skills

Teamwork / customer service

Education

High School diploma or GED

Tools

Microsoft Office

Job description

Western States Fire Protection (WSFP) is seeking a Receptionist/Admin to manage office reception, answer calls, greet visitors, and support managers with a variety of administrative tasks. The role includes handling accounts receivable follow-ups, preparing reports, and assisting with payroll and compliance documentation.

Candidates should have a High School diploma or GED, strong communication skills, and proactivity in a fast-paced environment.