Staff Assistant w/Active TS/SCI Clearance

Columbus Technologies and Services, Inc.; Pasadena (CA); On-site; USD 41,000 - 66,000; Full time

Job summary

Columbus Technologies and Services, Inc. is seeking a Staff Assistant with an active TS/SCI clearance to support NASA in Pasadena, CA.

This onsite, 12-month contract role focuses on providing administrative support to a classified program, managing complex calendars, arranging travel, and coordinating events while ensuring top-tier customer service and organizational efficiency. You will work within a cooperative team, use standard office tools (Teams, Gateway, Slack), and engage with management

Qualifications

• High School diploma with 6+ years of related experience or an Associate's degree with 1+ year of relevant experience.
• Thrives in a team environment with good judgement, initiative, and attention to detail.
• Able to lift/move 20 pounds unassisted.
• Fluent with Microsoft Office Suite, Teams, PowerPoint, Adobe Acrobat and Outlook.
• Willingness to learn new processes and adapt to changing priorities.
• Effective, professional interactions with all levels of personnel and strong customer service.
• Must have a current driver’s license.

Responsibilities

• Provide administrative support to classified projects and broader cleared community.
• Manage complex calendars and schedule meetings for management and team members.
• Arrange all project-related travel for management and assist with classified travel.
• Coordinate special events and related logistics.
• Manage visitor and conference room logistics for smooth events.
• Prioritize work and complete assignments accurately and on time.

Education

High School diploma

Associate's degree

Tools

Microsoft Office Suite

Teams

PowerPoint

Adobe Acrobat

Outlook

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Staff Assistant w/Active TS/SCI Clearance

2 days ago Requisition ID: 1095

Salary Range: $30.00 To $48.00 Hourly

O VERVIEW

Must have an active TS/SCI Clearance
Duration - 12 month contract position with potential to be extended or converted
W2 with full benefits, 9/80 Work Schedule
Customer and contract specific training will be required and provided.
Location - NASA, Pasadena, CA (onsite)
Offer contingent on ability to successfully pass a background check and drug screen
The US base pay range for this full-time position is $30-48/hr + benefits. Salary ranges are determined by role, level, and location. The range displayed on each job posting reflects the minimum and maximum target for new hire salaries for the position across all US locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

JOB DESCRIPTION

The National Program Implementation Business Administration is within the Flight Projects Business Administration organization. Their objective is to oversee classified work in support of national security resulting in the development of technologies that will be of benefit to NASA.

This position will be part of the 7440 Business team, reporting to the Business Manager. The business team works together as a team and enjoys a supportive environment where communication is encouraged, opened and frequent. We utilize a team email address, Teams, Gateway, Slack and Wiki to document procedures, track purchases and ensure we are accessible to our customers and each other.

Primary responsibilities include:

• Provide administrative support to classified projects and additional support to the entire cleared community.
• Manages complex calendars, schedules meetings for management, leads and team members.
• Handles all project related travel for management and assists line org business team with classified travel.
• May coordinate special events and associated logistics.
• Handles visitor and conference room logistics to ensure a seamless event.
• Demonstrate proven customer service orientation, excellent organization skills, and flexibility in the performance of the job.
• Focused on prioritizing work and completing assignments accurately and in a timely manner.

REQUIRED SKILLS

• Typically requires a High School diploma with at least 6 years of related experience or an Associate's degree with a minimum of 1 year of relevant experience.
• Thrives in working as a member of a team.
• Exercises good judgement, initiative, attention to detail and follow-through.
• Models positive, helpful, community member behaviors.
• Ability to lift/move 20 pounds unassisted.
• Takes responsibility and initiative.
• Successfully multi-tasks.
• Fluent with: Microsoft Suite, Teams, Power Point, Adobe Acrobat, Outlook and items on the "core" software build.
• Ability to identify, learn, and apply new processes to improve office operations.
• Willingness to learn new technologies and tools to enhance and/or improve office processes.
• Motivated self-starter who takes the initiative to perform activities and resolve unusual or nonstandard problems.
• Comfortable taking the initiative to ask questions.
• Desire to figure things out.
• Effective interactions with all levels of personnel and provide excellent customer service.
• Demonstrated success in a support position with the ability to maintain patience and composure in a dynamic work environment that includes interruptions and changing priorities.
• Must have current drivers license.

DESIRED SKILLS

• Experience with Concur travel application.

Columbus is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, creed, sex, marital status, age, national origin, veteran status, disability status, or any other characteristic protected by applicable federal, state, or local law. As a federal contractor, Columbus participates in the E-Verify Program to confirm eligibility to work in the United States.