Administrative Assistant: Multi-Dept Support & Scheduling

Steffes; Grand Forks (ND); On-site; USD 21,000 - 30,000; Full time

Job summary

Steffes in Grand Forks, ND seeks an administrative assistant to handle front desk duties and general clerical support. You will direct visitors, manage a multi-line phone system, handle mail, and perform filing and scanning tasks.

You will coordinate with Sales, Purchasing, Inventory and Production to meet customer needs and arrange employee travel. Strong organization and communication are essential in this role.

Qualifications

• High school diploma or GED required.
• 1-3 years of administrative work experience preferred.
• Course diploma in related field preferred; or combination of education and work experience.
• Proficient in Word, Excel, Outlook, and PowerPoint.
• Strong communication and telephone etiquette.
• Typing 50-60 wpm.
• Strong interpersonal and organizational skills.

Responsibilities

• Direct visitors, suppliers, and customers to appropriate staff.
• Manage multi-line telephone system and route messages.
• Route incoming/outgoing mail and handle copying, filing, and scanning.
• Coordinate with Sales, Purchasing, Inventory, Production, Safety, and Quality.
• Provide clerical and administrative support.
• Arrange travel for employees to Steffes locations or training events.
• Maintain office supply inventory and ordering.
• Schedule training for Safety, Quality and other departments.
• Maintain knowledge of policies and procedures.
• Operate office equipment (copier, fax, phone, etc.).
• Assist other departments with clerical tasks as needed.
• Develop knowledge of community resources and provide referrals.
• Keep supervisor informed and recommend corrective actions.
• Handle customer inquiries via email/mail.
• Maintain a positive work atmosphere and teamwork.

Skills

Interpersonal skills

Customer service

Communication skills

Typing 50-60 wpm

Attention to detail

Education

High school diploma or GED

Course diploma in related field preferred; or combination of education and work experience

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Job description

Steffes in Grand Forks, ND seeks an administrative assistant to handle front desk duties and general clerical support. You will direct visitors, manage a multi-line phone system, handle mail, and perform filing and scanning tasks.

You will coordinate with Sales, Purchasing, Inventory and Production to meet customer needs and arrange employee travel. Strong organization and communication are essential in this role.