Office Operations Coordinator

Butler Machinery Company; Fargo (ND); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health Insurance

Holidays

Paid Time Off

Employee Assistance Program

SmartDollar

Legal Shield/ID Shield

Voluntary Benefits

Retirement Plan

Job summary

Butler Machinery Company is seeking an organized Office Administrator for our Corporate Office in Fargo, ND. You will coordinate mail, support administrative functions across departments, manage supplies, and back up reception as needed.

In this role, you will interact with multiple teams and help keep daily operations running smoothly while upholding the company mission and values. This position offers stability in a growing family-owned business with comprehensive benefits.

Qualifications

• High school diploma or equivalent.
• 1 year admin/office experience; 2+ preferred.
• Experience with a multi-line phone system.
• Strong communication and customer service.
• Attention to detail and multitasking.
• Excellent organizational and time management.
• Experience with document scanning and workflow.

Responsibilities

• Coordinate outgoing, incoming, and inter-office mail distribution.
• Provide backup coverage for the Receptionist during breaks, lunches, and time off.
• Collect, prepare, scan, and organize documents from various departments.
• Submit invoices to third party online payment portals.
• Monitor and maintain office supply inventory.
• Process and allocate weekly credit card transactions.
• Support special projects and administrative needs across various departments as needed.
• Works within and promotes the vision, mission, and values of BMC.
• Performs other duties as assigned.

Skills

Organizational skills

Customer service

Communication

Time management

Microsoft Office

Education

High school diploma

Tools

Document scanning

Job description

Butler Machinery Company is seeking an organized Office Administrator for our Corporate Office in Fargo, ND. You will coordinate mail, support administrative functions across departments, manage supplies, and back up reception as needed.

In this role, you will interact with multiple teams and help keep daily operations running smoothly while upholding the company mission and values. This position offers stability in a growing family-owned business with comprehensive benefits.