Administrative Assistant, Mathematics

Trinity College; Hartford (CT); On-site; USD 40,000 - 55,000; Full time

Job summary

Trinity College in Hartford, CT seeks an Administrative Assistant to manage daily operations of the Mathematics Department and the Aetna Quantitative Center. You will be the first point of contact, providing resources to students, staff, and faculty via phone or email, and support the department with IT platforms and software.

The role requires strong organizational and computer skills, teamwork, and a willingness to learn new systems.

Qualifications

• High School Diploma or GED required.
• Strong written and verbal communication and interpersonal skills.
• Proficient in prioritization, judgment, and problem-solving.
• Experience with Microsoft Office and basic admin tasks.

Responsibilities

• Procure office and classroom supplies; manage invoicing and purchase orders.
• Process invoices, reimbursements, budgets, and student payroll.
• Assist with Mathematics Placement Exam and pre-registration periods.
• Manage calendars, department meetings, and events.
• Coordinate travel, catering, and venue logistics.
• Enter data into Excel and maintain department databases.
• Prepare reappointment and promotion files.
• Correspond with students and prospective students.

Skills

Administrative support

Written communication

Verbal communication

Interpersonal skills

Problem solving

Time management

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Job Description

The Administrative Assistant manages and coordinates dailyoperations of the Mathematics Department and the Aetna QuantitativeCenter, and is the first point of contact for both frequentlyanswering questions and providing resources to students, stafffaculty, parents, etc. via phone or email. The successful candidatewill be a team player with strong administrative and computerskills who enjoys working with the public and is eager to learn newIT platforms and new software applications as they arise.

Responsibilities

• Orders necessary office and classroom supplies and materialsfor department/area, meetings, and events. Works with vendors oninvoicing and purchase orders. Liaises with appropriate parties toservice office equipment and troubleshoot issues.
• Completes financial transactions including, but not limited to,processing all invoices, check requests, reimbursements, andtransfers, filing all appropriate paperwork, monitoringexpenditures and budgets, submitting expense reports, andsubmitting student payroll.
• Assists director and chair with Mathematics Placement Exam aswell as during pre-registration periods.
• Manages scheduling such as calendar appointments, departmentmeetings, and online calendar of events.
• Assists with securing locations/event spaces, arrangingcatering, working with vendors and presenters, coordinating travel(accommodations, dining reservations, etc.)
• Inputs data into Excel, specifically in the record-keeping forthe Aetna Quantitative Center, and maintains records in departmentdatabases. Compiles, tracks, and assesses various data fieldswithin databases as needed. May generate reports as needed.
• Assists in preparation of reappointment and promotionfiles.
• Assists in correspondence with students and prospectivestudents.

Qualifications

• High School Diploma, or GED
• Outstanding administrative support skills, including excellentwritten and verbal communication skills, strong interpersonalskills both in-person and over the phone, the ability to writeclearly and properly, expertise in problem-solving, task and timemanagement
• Must be proficient in determining priorities and able toexercise good judgment
• Comfortable in dealing with and working effectively withstudents, faculty, and staff
• Willingness to be a team player
• Excellent verbal and written communication skills
• Proficient with Microsoft Office
• Experience with ordering, managing invoices, and monitoringaccounts (Preferred)

About Us

Trinity is a highly selective, independent, nonsectarian liberalarts institution located in the capital city of Hartford,Connecticut. The college maintains a rigorous academic profilecomplemented by a vibrant co-curricular program. With more than2,100 full-time undergraduate students, representing forty-threestates and ninety-one countries, we consider our location in aculturally and socioeconomically diverse capital city to be amongTrinity’s most distinctive assets; and we cultivate strongconnections with our surrounding neighbors and with institutionsand organizations throughout Hartford and the region. As apreeminent liberal arts college in an urban setting, TrinityCollege prepares students to be bold, independent thinkers who leadtransformative lives.

Trinity College is an independent, nonsectarian liberal artscollege for men and women, with approximately 2,200 undergraduatestudents and 200 faculty members, located in Hartford, Connecticut.Our Mission is “Engage. Connect. Transform.” As the preeminentliberal arts college in an urban setting, Trinity College preparesstudents to be bold, independent thinkers who lead transformativelives. Trinity is an actively engaged community of students,faculty and staff who work together to develop and sustain theintellectual and creative opportunities central to a first-classliberal arts education. Hartford, the state capital, provides manyopportunities for cultural and social engagement.

The College is committed to building a representative and diversefaculty, administrative staff, and student body. Trinity is anEqual Opportunity/Affirmative Action Employer. Women and minoritiesare encouraged to apply. Applicants with disabilities shouldrequest, in advance, any needed accommodation in order toparticipate in the application process.

For all faculty positions, completion of the Ph.D. or appropriateequivalent is expected. Candidates should have a strong commitmentto undergraduate and interdisciplinary teaching in a liberal artscontext, and a well-articulated plan for sustained research.Trinity is especially interested in candidates who can contributeto the diversity and excellence of the academic community throughtheir research, teaching, and service.