Academic Operations & Administrative Assistant

Trinity College; Hartford (CT); On-site; USD 40,000 - 55,000; Full time

Job summary

Trinity College in Hartford, CT seeks an Administrative Assistant to manage daily operations of the Mathematics Department and the Aetna Quantitative Center. You will be the first point of contact, providing resources to students, staff, and faculty via phone or email, and support the department with IT platforms and software.

The role requires strong organizational and computer skills, teamwork, and a willingness to learn new systems.

Qualifications

• High School Diploma or GED required.
• Strong written and verbal communication and interpersonal skills.
• Proficient in prioritization, judgment, and problem-solving.
• Experience with Microsoft Office and basic admin tasks.

Responsibilities

• Procure office and classroom supplies; manage invoicing and purchase orders.
• Process invoices, reimbursements, budgets, and student payroll.
• Assist with Mathematics Placement Exam and pre-registration periods.
• Manage calendars, department meetings, and events.
• Coordinate travel, catering, and venue logistics.
• Enter data into Excel and maintain department databases.
• Prepare reappointment and promotion files.
• Correspond with students and prospective students.

Skills

Administrative support

Written communication

Verbal communication

Interpersonal skills

Problem solving

Time management

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

Trinity College in Hartford, CT seeks an Administrative Assistant to manage daily operations of the Mathematics Department and the Aetna Quantitative Center. You will be the first point of contact, providing resources to students, staff, and faculty via phone or email, and support the department with IT platforms and software.

The role requires strong organizational and computer skills, teamwork, and a willingness to learn new systems.