Administrative Assistant, History and International Studies

Trinity College; Hartford (CT); On-site; USD 42,000 - 64,000; Full time

Job summary

Trinity College in Hartford, CT seeks an organized administrative professional to provide comprehensive support to departments and programs. You will coordinate scheduling, events, and communications while managing budgets and data systems.

Responsibilities include invoicing, reporting, website updates, and liaison with vendors. A high school diploma or GED plus strong customer service and communication skills are essential.

Qualifications

• High School Diploma, or GED.
• Strong problem-solving skills in fast-paced environments.
• Good time management and prioritization.
• Excellent customer service and interpersonal skills.
• Commitment to diversity, equity, and inclusion.
• Ability to work independently and in a team.
• Effective written and verbal communication.
• Public speaking and presentation abilities.
• Data entry accuracy and reporting skills.
• Budget management and basic accounting knowledge.

Responsibilities

• Acts as first point of contact for the unit or department via phone or email.
• Manages scheduling and calendar appointments.
• Coordinates events and meetings including venues, catering, travel.
• Inputs data and maintains records in department databases; generates reports.
• Processes invoices, reimbursements, and budget monitoring.
• Maintains websites and online calendar of events.
• Orders office supplies and liaises with vendors; services equipment.
• Prepares communications and promotional materials for events.

Skills

Problem solving

Time management

Customer service

Communication

Public speaking

Data entry

Budget management

Accounting

Education

High School Diploma or GED

Job description

Job Description

Responsible for providing administrative, operational anddepartmental support for center, academic, or non-academicdepartment. Coordinates departmental workflow, scheduling,planning, and travel for meetings, specific departmental events,programs, and seminar series. Maintains expenditures, monitorsbudgets, and coordinates purchases of office supplies. Assists invarious marketing efforts including, but not limited to creatingand distribution of promotional materials for events such asbrochures and flyers.

Responsibilities

• Acts as first point of contact for unit or department;answering questions and providing resources to students, staff,faculty, parents, etc., via phone or email. May serve as back-upcontact in related areas/departments, as needed.
• Manages scheduling and calendar appointments.
• Assists with coordinating events and/or meetings includingscheduling, securing locations/event spaces, arranging catering,working with vendors and presenters, identifying audio-visualneeds, coordinating travel (accommodations, dining reservationsetc.), etc.
• Inputs data and maintains records in department databases.Compiles, tracks, and assesses various data fields withindatabases, as needed by department/area. May generate reports fromdatabases for department/area.
• Completes financial transactions including but not limited to,processing all invoices, check requests, reimbursements, andtransfers, filing all appropriate paperwork, monitoringexpenditures and budgets, submitting expenses reports, andsubmitting student payroll.
• Maintains and updates websites and online calendar ofevents.
• Orders necessary office supplies and materials fordepartment/area, meetings, and events. Works with vendors oninvoicing and purchase orders. Liaises with appropriate parties toservice office equipment and troubleshoot issues.
• Prepares and send communications and correspondence based onneeds and direction of those within department/area. Providesmarketing and communications support by coordinating, ordering,and/or creating promotional materials for events such as brochures,posters, and flyers.
• Perform other related duties as assigned and based ondepartmental need.
  

Qualifications

• High School Diploma, or GED
• Strong problem-solving skills with the ability to work well infast-paced and stressful environments
• Good time management skills with the ability to prioritizework
• Excellent human relations/customer service skills with the ability to respond effectively to sensitive inquiries orcomplaints
• Demonstrated understanding of and commitment to diversity,equity, and inclusion
• Ability to work independently as well as with a team
• Effective communication (written and oral) skills
• Public speaking and skills to develop presentations
• Ability to perform data entry with a high degree ofaccuracy
• Ability to evaluate information, interpret and analyze data,and develop reports
• Skill in program planning, implementation, and management
• Ability to train team members or student employees andschedule/coordinate work and activities of others
• Ability to cultivate and maintain relationships withleadership, faculty, staff, students, and externalstakeholders/constituencies
• Ability to uphold a professional code of ethics and maintainconfidentiality
• Knowledge of departmental technology and computing skills
• Skill in accounting and budget management
  

About Us

Trinity is a highly selective, independent, nonsectarian liberalarts institution located in the capital city of Hartford,Connecticut. The college maintains a rigorous academic profilecomplemented by a vibrant co-curricular program. With more than2,100 full-time undergraduate students, representing forty-threestates and ninety-one countries, we consider our location in aculturally and socioeconomically diverse capital city to be amongTrinity’s most distinctive assets; and we cultivate strongconnections with our surrounding neighbors and with institutionsand organizations throughout Hartford and the region. As apreeminent liberal arts college in an urban setting, TrinityCollege prepares students to be bold, independent thinkers who leadtransformative lives.

Trinity College is an independent, nonsectarian liberal artscollege for men and women, with approximately 2,200 undergraduatestudents and 200 faculty members, located in Hartford, Connecticut.Our Mission is “Engage. Connect. Transform.” As the preeminentliberal arts college in an urban setting, Trinity College preparesstudents to be bold, independent thinkers who lead transformativelives. Trinity is an actively engaged community of students,faculty and staff who work together to develop and sustain theintellectual and creative opportunities central to a first-classliberal arts education. Hartford, the state capital, provides manyopportunities for cultural and social engagement.

The College is committed to building a representative and diversefaculty, administrative staff, and student body.

Trinity is anEqual Opportunity/Affirmative Action Employer.

Women and minoritiesare encouraged to apply.

Applicants with disabilities shouldrequest, in advance, any needed accommodation in order toparticipate in the application process.

For all faculty positions, completion of the Ph.D. or appropriateequivalent is expected. Candidates should have a strong commitmentto undergraduate and interdisciplinary teaching in a liberal artscontext, and a well-articulated plan for sustained research.Trinity is especially interested in candidates who can contributeto the diversity and excellence of the academic community throughtheir research, teaching, and service.