Administrative Assistant: Licensing, Sponsorship & Ops

Black & McDonald Limited; Kansas City (MO); On-site; USD 38,000 - 52,000; Full time

Job summary

Black & McDonald Limited is seeking an Administrative Assistant in Kansas City, MO, to support multiple departments with licensing, insurance documentation, sponsorship coordination, data maintenance, and general office duties.

The role includes managing business licenses across states, maintaining records, assisting with projects, and providing reception coverage as needed. Strong organizational skills and proficiency in MS Office are required.

Qualifications

• High School degree or equivalent required.
• 1-3 years of relevant administrative experience.
• Proficiency in Microsoft Excel and other Office applications.
• Strong organizational and multitasking abilities.
• Ability to work independently and with teams.

Responsibilities

• Coordinate and manage business license applications, renewals, insurance documentation, and related recordkeeping requirements across multiple states and local jurisdictions.
• Prepare, maintain, and organize electronic and paper files.
• Maintain accurate business records, databases, and administrative documentation.
• Assist with special projects as assigned.
• Review, coordinate, and route donation and sponsorship requests; serve as primary contact for sponsorship and donation opportunities.
• Greet guests and visitors; screen, direct mail; process FedEx shipments; monitor office supplies; maintain reception area.

Skills

Strong Organizational skills

Communicates Effectively

Aptitude for Learning

Understanding the importance of Client

Education

High School Degree or equivalent

Tools

Microsoft Excel

Microsoft Office

Job description

Black & McDonald Limited is seeking an Administrative Assistant in Kansas City, MO, to support multiple departments with licensing, insurance documentation, sponsorship coordination, data maintenance, and general office duties.

The role includes managing business licenses across states, maintaining records, assisting with projects, and providing reception coverage as needed. Strong organizational skills and proficiency in MS Office are required.