Administrative Assistant

Black & McDonald; Kansas City (MO); On-site; USD 38,000 - 52,000; Full time

Job summary

Black & McDonald Limited is seeking an Administrative Assistant in Kansas City, MO, to support multiple departments with licensing, insurance documentation, sponsorship coordination, data maintenance, and general office duties.

The role includes managing business licenses across states, maintaining records, assisting with projects, and providing reception coverage as needed. Strong organizational skills and proficiency in MS Office are required.

Qualifications

• High School degree or equivalent required.
• 1-3 years of relevant administrative experience.
• Proficiency in Microsoft Excel and other Office applications.
• Strong organizational and multitasking abilities.
• Ability to work independently and with teams.

Responsibilities

• Coordinate and manage business license applications, renewals, insurance documentation, and related recordkeeping requirements across multiple states and local jurisdictions.
• Prepare, maintain, and organize electronic and paper files.
• Maintain accurate business records, databases, and administrative documentation.
• Assist with special projects as assigned.
• Review, coordinate, and route donation and sponsorship requests; serve as primary contact for sponsorship and donation opportunities.
• Greet guests and visitors; screen, direct mail; process FedEx shipments; monitor office supplies; maintain reception area.

Skills

Strong Organizational skills

Communicates Effectively

Aptitude for Learning

Understanding the importance of Client

Education

High School Degree or equivalent

Tools

Microsoft Excel

Microsoft Office

Job description

Career Opportunity

Administrative Assistant

Kansas City, Missouri

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi trade service provider that safely delivers high-quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With nearly 100 years of diverse market experience, we are a forward thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

About this career opportunity

The Administrative Assistant reports to the General Manager and supports daily office operations by providing administrative assistance to multiple departments, including Utilities, Accounting, and Office Administration. This role is responsible for licensing and insurance administration support, document management, sponsorship and donation coordination, data maintenance, and general office support activities.

Key responsibilities

• Administrative Support
  • Coordinate and manage business license applications, renewals, insurance documentation, and related recordkeeping requirements across multiple states and local jurisdictions
  • Prepare, maintain, and organize electronic and paper files
  • Maintain accurate business records, databases, and administrative documentation
  • Assist with special projects as assigned
• Sponsorship & Business Support
  • Review, coordinate, and route donation and sponsorship requests outside of existing company partnerships
  • Serve as the primary point of contact for sponsorship and donation opportunities, including gathering information, maintaining records, tracking deadlines, and coordinating communications with community organizations and internal stakeholders
  • Support Black & McDonald's community engagement efforts by assisting with sponsorship participation, event coordination, and related administrative activities
• Reception Coverage when needed
  • Greet guests and visitors
  • Screen, direct, and outgoing mail, including post-marketing outgoing mail
  • Process FedEx shipments
  • Help monitor office supply inventory
  • Maintain a clean and organized reception area

Competency requirements

• Strong Organizational skills
• Communicates Effectively
• Aptitude for Learning
• Understanding the importance of Customer Service
• Holds Self and Others Accountable
• Problem Solving and Innovation
• Teamwork and Collaboration
• Values and Respects Others

Education requirements

• High School Degree or equivalent

Work experience requirements

• 1-3 years of relevant administrative experience

Skills, abilities, and other requirements

• Proficiency in Microsoft Excel and other Microsoft Office applications
• Strong analytical and problem-solving capabilities.
• Strong organizational skills with the ability to manage multiple priorities and deadlines.
• Ability to work independently and collaboratively in a fast-paced environment.
• Proficient in managing licensing databases, tracking renewals, and maintaining regulatory documentation.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.

If you are an existing Black & McDonald employee, please notify your supervisor of your interest and intent to apply before applying.