Administrative Assistant - Japanese Bilingual

Pasona Inc.; San Diego (CA); On-site; USD 53,000 - 56,000; Full time

Job summary

Pasona Inc. in San Diego, CA is seeking an Administrative Assistant who is bilingual in Japanese and English to support general office operations. This full-time role requires coordinating facilities, managing documents, and assisting multiple departments while ensuring smooth daily activities.

Office work is on-site with occasional plant visits to Tijuana, Mexico; strong communication and organizational skills are essential for success in this small office setting.

Qualifications

• Bilingual in Japanese and English.
• Experience in an administrative or office support role preferred.
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a small office environment.

Responsibilities

• Answer phones, respond to emails, and manage correspondence.
• Administrate benefits including 401K (Collect and maintain necessary data confidentially).
• Maintain and organize office files, documents, and records (physical and digital).
• Manage company vehicles: leasing, maintenance, registration, insurance, etc.

Skills

Bilingual in Japanese and English

MS Office Suite

Google Workspace

Communication skills

Organizational skills

Multitasking

Tools

Microsoft Office

Google Workspace

Job description

Position: Administrative Assistant- Japanese Bilingual

Location: San Diego, CA (Otay Mesa area)

Employment Type: Full-time, M-F 8-5

Work style: Office (no remote/hybrid)

Salary: 53-56K/year (non-exempt)

Job Purpose:

The General Affairs Assistant supports the efficient operation of an organization by handling administrative tasks, office management, and general support services. Responsibilities include managing office supplies, coordinating facility maintenance, managing company vehicles, administrating employee insurance, etc. Also assisting with the preparation of documents to be submitted to certified public accountants and lawyers. This role helps maintain a smooth and organized work environment while supporting various departments as needed.

Job Summary:

We are seeking a detail-oriented and organized Administrative Assistant to provide general office support in a small office environment. The ideal candidate will be responsible for handling day-to-day administrative tasks, ensuring smooth office operations, and assisting team members as needed. This role requires strong communication skills, the ability to multitask, and a proactive approach to problem-solving.

Key Responsibilities:

• Perform general office duties, including answering phones, responding to emails, and managing correspondence.
• Administrate benefits including 401K (Collect and maintain necessary data in confidential manner)
• Maintain and organize office files, documents, and records (both physical and digital).
• Manage companie's vehicles: leasing policies, maintenance, registration, insurance, etc.
• Assist with scheduling meetings, appointments, and travel arrangements.
• Order and maintain office supplies, ensuring the workplace is well-stocked and organized.
• Coordinate with vendors, service providers, and building management as necessary.
• Assist in preparing reports, presentations, and documents as needed including CPA office and Lawyers office.
• Handle incoming and outgoing mail and packages.
• Perform other administrative tasks as assigned to support office operations.

Qualifications & Skills:

• Bilingual in Japanese and English
• Previous experience in an administrative or office support role is preferred
• Strong organizational and multitasking skills with attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Excellent written and verbal communication skills.
• Ability to work independently and collaboratively in a small office environment.

Note:

This position requires to visit their Plant(s) in Tijuana, MEX once or twice a month with Sales/Management team member(s). Transportation will be provided by the company.