Bilingual Administrative Assistant

Interplace, Inc.; Redmond (WA); On-site; USD 40,000 - 60,000; Full time

Job summary

A leading company in the Redmond area is seeking a Bilingual Administrative Assistant who can handle various administrative, HR, and accounting tasks with minimal supervision. Ideal candidates will possess strong organizational and interpersonal skills and have proficiency in both English and Japanese. This role offers opportunities for growth into accounting positions based on experience.

Qualifications

• U.S. citizenship or valid work permission in the U.S.
• Business-level proficiency in English and Japanese.
• At least 2 years of work experience.

Responsibilities

• Handle daily administrative duties including data entry and scheduling.
• Assist with HR tasks including onboarding and payroll coordination.
• Support accounting teams in month-end and quarter-end activities.

Skills

Attention to detail

Interpersonal skills

Organized work approach

Tools

Word

Excel

Job description

Bilingual Administrative Assistant (78291-1)

Job Description:

The assignment of the Administrative Assistant includes various responsibilities. The role requires minimal supervision, flexibility to adapt to changing work needs, and may involve job rotations or adjustments due to business uncertainties.

Responsibilities:

Administrative:

• Handle daily administrative duties such as office supply orders, business trip arrangements, data entry, scheduling appointments, filing, and record keeping.
• Serve as receptionist: answer phones, sort and distribute mail and shipments, serve drinks to guests.
• Assist with product sales, shipping, and invoicing to customers.
• Perform various ad-hoc tasks as needed.

HR:

• Assist with new hire onboarding and terminations.
• Manage data entry and coordinate with third-party professionals for payroll processing.
• Prepare reports and documents.
• Coordinate visa arrangements with law firms for employees and business travelers.
• Coordinate income tax filings with CPA firms for employees and travelers.

Accounting / Finance:

• Support accounting team in month-end and quarter-end closing, including journal entries.
• Assist in preparing audit materials and conducting internal audit tests.

Qualifications and Key Skills:

• U.S. citizenship or valid work permission in the U.S.
• Business-level proficiency in English and Japanese.
• Basic computer skills (Word, Excel).
• At least 2 years of work experience.
• Attention to detail and organized work approach.
• Strong interpersonal skills and ability to collaborate at all levels.
• Ability to work independently.

Future Opportunities:

Accounting skills are highly valued. An Administrative Assistant with appropriate accounting skills may be considered for an accountant position after gaining experience.