Administrative Executive Assistant

LHH; San Diego (CA); On-site; USD 63,039,000 - 83,097,000; Full time

Benefits offered by this job

Medical

Dental

Vision

Life insurance

Short-term disability

Voluntary benefits

EAP program

Commuter benefits

401K plan

Paid leave

Job summary

LHH Recruitment Solutions in Mission Valley, San Diego, CA is seeking an experienced Administrative Executive Assistant to join our team. The role provides high-level administrative support, manages competing priorities, and supports leadership in a fast-paced environment.

Responsibilities include calendar management, meeting coordination, document preparation, travel arrangements, and handling confidential information with discretion.

Qualifications

• 2+ years of administrative or executive support experience.
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to manage confidential information with professionalism and discretion.
• Strong attention to detail and ability to prioritize multiple deadlines.
• Professional demeanor with excellent interpersonal and customer service skills.
• Ability to work independently while collaborating effectively with a team.

Responsibilities

• Provide comprehensive administrative support to executives and leadership.
• Manage calendars, schedule meetings, coordinate appointments, and arrange conference rooms.
• Prepare correspondence, reports, presentations, spreadsheets, and other business documents.
• Coordinate internal and external meetings, including agendas and meeting materials.
• Manage phone calls, emails, and other communications with professionalism and discretion.
• Maintain organized electronic and physical files and confidential company records.
• Assist with travel arrangements, expense reports, and meeting logistics.
• Track deadlines, follow up on action items, and ensure priorities are completed on time.
• Coordinate with internal departments, clients, vendors, and external partners as needed.
• Assist with special projects, event planning, and other administrative initiatives.

Skills

Microsoft Office

Outlook

Word

Excel

PowerPoint

Communication

Organization

Job description

Administrative Executive Assistant – Mission Valley, San Diego, CA
LHH Recruitment Solutions is seeking an experienced Administrative Executive Assistant to join a growing organization in Mission Valley, San Diego. This position is ideal for a highly organized and detail-oriented professional who can provide high-level administrative support, manage competing priorities, and work effectively in a fast-paced environment.

• Provide comprehensive administrative support to executives and leadership
• Manage calendars, schedule meetings, coordinate appointments, and arrange conference rooms
• Prepare correspondence, reports, presentations, spreadsheets, and other business documents
• Coordinate internal and external meetings, including agendas and meeting materials
• Manage phone calls, emails, and other communications with professionalism and discretion
• Maintain organized electronic and physical files and confidential company records
• Assist with travel arrangements, expense reports, and meeting logistics
• Track deadlines, follow up on action items, and ensure priorities are completed on time
• Coordinate with internal departments, clients, vendors, and external partners as needed
• Assist with special projects, event planning, and other administrative initiatives

Qualifications:

• 2+ years of administrative or executive support experience
• Strong proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint
• Excellent organizational and time-management skills
• Strong written and verbal communication skills
• Ability to manage confidential information with professionalism and discretion
• Strong attention to detail and ability to prioritize multiple deadlines
• Professional demeanor with excellent interpersonal and customer service skills
• Ability to work independently while collaborating effectively with a team

Assignment Details:

• Contract to hire role
• Onsite
• Located in Mission Valley, San Diego
• Compensation: $22.00- $29.00 per hour DOE
• Monday- Friday 8:00am-5:00pm PST

Pay Details: $22.00 to $29.00 per hour

• medical
• dental
• vision
• life insurance
• short-term disability
• additional voluntary benefits
• EAP program
• commuter benefits
• a 401K plan
• paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

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• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.