Project & Administrative Assistant-Japanese Bilingual

Pasona Inc.; Los Angeles (CA); Hybrid; USD 29,000 - 30,000; Part time

Job summary

Pasona Inc. seeks a Japanese-English bilingual Project & Administrative Assistant for its Los Angeles office. This contract/temporary role supports administrative and project tasks, including meeting coordination, document prep, database management, and related duties.

On-site with potential hybrid arrangements. Strong organizational and communication skills are required, with experience coordinating with multiple stakeholders. Proficiency in Word, Excel, PowerPoint, Teams, and Zoom is expected.

Qualifications

• Bilingual in Japanese and English at business level.
• Minimum 3 years of professional work experience.
• Strong organizational and communication abilities.
• Ability to manage multiple tasks and deadlines.
• Experience coordinating with internal and external stakeholders.

Responsibilities

• Coordinate internal communications and documents.
• Assist with contracts, expenses, and payments.
• Prepare reports, presentations, and documents.
• Provide general administrative support.
• Organize documents and filing systems.
• Coordinate with domestic and international offices/partners.
• Schedule meetings and manage calendars.
• Manage visitor registration and meeting materials.
• Maintain buyer and business contact databases.
• Support social media accounts (Instagram) and content.
• Monitor comments and DMs and respond as needed.
• Assist with other projects and office duties.

Skills

Bilingual Japanese/English

Organizational skills

Communication skills

Coordination skills

Independent with teamwork

Tools

Microsoft Word

Excel

PowerPoint

Teams

Zoom

Excel formulas

Job description

Japanese Bilingual Project & Administrative Assistant

Location: Los Angeles, CA

Employment Type: Contract / Temporary

Pay: $21/Hr-$22/Hr

Schedule: Monday-Friday, approximately 7 hours per day

Work Style: Primarily On-site / Hybrid may be considered upon discussion

Position Overview

A public-sector organization supporting international business initiatives is seeking a Japanese-English Bilingual Project & Administrative Assistant for its Los Angeles office.

This role provides a broad range of administrative and project support, including meeting coordination, document preparation, database management, payment-related assistance, and social media support. It is a great opportunity for someone who enjoys working in a bilingual, international environment and supporting multiple projects and team members.

Key Responsibilities

Administrative & Project Support

• Review and coordinate internal communications and documents
• Assist with contract procedures, expenses, and payment processing
• Prepare reports, presentation materials, and other documents
• Provide general administrative and clerical support
• Organize documents and maintain filing systems

Coordination

• Communicate and coordinate with domestic and international offices, vendors, and business partners
• Schedule meetings and coordinate calendars
• Manage meeting information, visitor registration, and related communications
• Prepare and distribute meeting reports and follow-up materials

Database Management

• Collect and organize buyer and business contact information
• Enter, update, and maintain information in internal databases

Social Media Support

• Assist with managing social media accounts, including Instagram
• Create and edit selected social media content
• Post and share approved content
• Monitor and respond to comments and direct messages as appropriate

Other Support

• Assist with additional projects and general office duties as needed

Qualifications

• Business-level or higher proficiency in both Japanese and English
• Minimum 3 years of professional work experience
• Strong organizational, communication, and coordination skills
• Detail-oriented with the ability to manage multiple tasks and deadlines
• Ability to work independently while collaborating effectively with a team
• Comfortable communicating with internal and external stakeholders in both the U.S. and Japan
• Proficiency in Microsoft Word, Excel, PowerPoint, Teams, and Zoom
• Basic Excel skills, including formulas
• Familiarity with both Japanese and U.S. business practices
• Professional, responsible, and able to handle confidential information appropriately
• Willingness to learn and take initiative in supporting new projects