Administrative Assistant

Talentify; San Diego (CA); Hybrid; USD 52,000 - 58,000; Full time

Benefits offered by this job

Health insurance

Health savings account

Dental insurance

Vision insurance

Flexible spending accounts

Life insurance

Retirement plan

Job summary

Talentify in San Diego, CA is seeking an Administrative Assistant for a 2-year role. Primary duties include scheduling meetings, calendar management, expense reports, note taking, and event planning, with four days onsite and one day remote.

The ideal candidate has a high school diploma (bachelor’s preferred), 2–5 years of experience, and proficiency in MS Office. Strong organizational and communication skills are essential to support the department and team.

Qualifications

• 2-5 years of experience in an administrative role.
• Familiarity with MS Office.
• Strong organizational and communication skills.
• High school diploma required; bachelor’s preferred.

Responsibilities

• Schedule meetings and manage calendars.
• Prepare expense reports.
• Take meeting notes and minutes.
• Plan events such as all-hands and team building.
• Order office supplies and manage purchases.
• Assist with other administrative duties as needed.

Skills

Organized

Communication

Proactive problem solving

Adaptable

Education

High School Diploma

Bachelor's Degree

Tools

MS Office

Job description

Administrative Assistant
Pay Rate $25.00/hour to $27.85/hour
Duration 2 Years
Location San Diego, CA – 4 days onsite, 1 day remote

Primary tasks would include: scheduling meetings and calendar management, expense reports, meeting note taking, event planning (e.g. all-hands, team building, etc.), ordering supplies, etc.

4 top qualities:

Organized, strong communication skills, proactive problem solving , adaptable

• High School Diploma required
• Bachelor's Degree preferred

Description:

2-5 Years of Experience. Provides administrative support to a department or individual. Duties may include word processing, filing, faxing, answering phones, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects. Strong communication skills and organizational skills are essential. Familiarity with MS Office required.

Benefits:

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• Flexible spending accounts
• Life insurance
• Retirement plan

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.