Japanese Bilingual Office Administrator

Staffmark; San Jose (CA); On-site; USD 52,000 - 67,000; Full time

Job summary

Staffmark in San Jose, CA is seeking a Japanese-speaking Bilingual Office Administrator to support daily operations, including order processing, filing, and expense entries. This onsite role requires strong Japanese communication and proficiency with Microsoft Office.

Ideal candidates are detail-oriented and organized, comfortable handling vendor communications, document preparation, and general admin tasks, with experience using ERP systems a plus.

Qualifications

• Conversational Japanese language skills required.
• Proficiency in Microsoft Office (Excel, Word, Outlook).
• Strong attention to detail and organizational abilities.
• Previous office or administrative experience.
• Experience with order processing using an ERP system is a plus.

Responsibilities

• Process purchase orders and coordinate with vendors.
• Perform general office tasks: filing, document prep, scheduling.
• Enter and track expenses in company systems.
• Prepare and review documents using Word and Excel.
• Prepare, update, and verify documents in internal systems.
• Handle calls and emails promptly and professionally.
• Support light office maintenance and other admin tasks.

Skills

Japanese bilingual

Microsoft Office

Detail-oriented

Organized

Office experience

Tools

ERP system

Job description

Japanese Bilingual Office Administrator

Location: San Jose, CA (Onsite)
Hours: 8:30 AM - 5:00 PM
Employment Type: Non-Exempt Full-Time, DirectHire

A global company is seeking a Japanese-speaking Bilingual Office Administrator to support daily office operations, including order processing, general office administration, and expense entry.

This role is ideal for someone who is detail-oriented, organized, and comfortable communicating in Japanese at a conversational to advanced level.

Essential Job Duties and Responsibilities

• Process purchase orders and communicate with vendors
• Perform general office administration tasks, including filing, document preparation, and scheduling support
• Enter and track expenses accurately in company systems
• Prepare and review business documents using Microsoft Word and Excel
• Create, update, and verify documents using the company’s internal systems
• Handle incoming phone calls and respond to emails in a timely and professional manner
• Support general office operations, including light office maintenance
• Assist with other administrative and office-related tasks as needed

Qualifications

• Conversational Japanese bilingual skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Strong attention to detail and organizational skills
• Previous office or administrative experience
• Experience with order processing using an ERP system is a plus.

Benefits

Benefits vary by client and are confirmed at the time of offer. Examples may include:

• Medical, dental, and vision insurance
• Life insurance
• Disability insurance
• 401(k)
• Paid time off (PTO)