Administrative Assistant IV - Hybrid Support Lead

Texas Health and Human Services; Paris (TX); On-site; USD 36,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Defined benefit pension

Generous time off

Career advancement opportunities

Job summary

Texas Health and Human Services Commission (HHSC) in Paris, TX is seeking an Administrative Assistant IV to provide moderately complex administrative support to Utilization Review under the Budget and Support Services Director. You will coordinate meetings, travel, and documentation, respond to inquiries, and help prepare reports and correspondence.

The role emphasizes professional customer service with internal and external stakeholders, meticulous records management, and multi-project

Qualifications

• Knowledge of administrative office practices and procedures, including correspondence preparation, document management, recordkeeping, and tracking systems.
• Skill in using Microsoft 365 applications, including Outlook, Teams, Word, Excel, SharePoint, and PowerPoint.
• Skill in maintaining accurate records and tracking multiple assignments and deliverables.
• Skill in written and verbal communication and providing professional customer service to internal and external stakeholders.
• Ability to organize and prioritize multiple assignments and meet established deadlines.
• Ability to communicate instructions and information clearly and route inquiries to the appropriate resource.
• Ability to work independently and collaboratively in a team environment.
• Ability to maintain accuracy and attention to detail while managing a varied workload.

Responsibilities

• Provides administrative support to Utilization Review, including coordinating training and meeting rooms, scheduling meetings and interviews, supporting training events, ordering supplies, responding to telephone inquiries, routing messages and correspondence, distributing mail, drafting documents, and performing other administrative assignments. (40%)
• Communicates with external stakeholders to request, obtain, receive, and track supporting documentation required for Utilization Review activities. Monitors outstanding documentation requests, performs follow-up as needed, and ensures received documentation is routed appropriately. (20%)
• Tracks unit deliverables and coordinates professional staff assignments as directed . (15%)
• Arranges travel, reconciles expenses, and processes requisitions for purchases. (10%)
• Prepares, routes, tracks and distributes a variety of documents, including producing unit reports, letters, and documents. (10%)
• Assist with response to inquiries regarding unit and agency processes and procedures. (5%)

Skills

MS 365 Apps

Outlook & Office

Communication skills

Recordkeeping

Tools

Microsoft Word

Excel

PowerPoint

Job description

Texas Health and Human Services Commission (HHSC) in Paris, TX is seeking an Administrative Assistant IV to provide moderately complex administrative support to Utilization Review under the Budget and Support Services Director. You will coordinate meetings, travel, and documentation, respond to inquiries, and help prepare reports and correspondence.

The role emphasizes professional customer service with internal and external stakeholders, meticulous records management, and multi-project