Administrative Assistant IV – Telework Eligible

Health & Human Services Comm; Paris (TX); Hybrid; USD 36,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Pension plan

Paid time off

Partial telework eligibility

Job summary

Health & Human Services Commission (HHSC) in Paris, TX is seeking an Administrative Assistant IV to provide moderately complex administrative support to Utilization Review, under the Budget and Support Services Director. The role includes coordinating training, meetings, travel, and reporting while maintaining accurate records and responding to inquiries.

The position emphasizes strong organizational skills, customer service, and the ability to work both independently and as part of a team, with

Qualifications

• Experience performing administrative or clerical support duties in an office environment.
• Experience using Microsoft Office or Microsoft 365 applications, including advanced knowledge of Outlook, Word, and Excel.
• Experience organizing, prioritizing, and tracking multiple assignments or deadlines.
• Experience preparing, formatting, reviewing, or processing professional correspondence and other business documents.
• Ability to report in person to one of these locations: Abilene, Austin, Paris, San Antonio or Weslaco.

Responsibilities

• Provides administrative support to Utilization Review, including coordinating training and meeting rooms, scheduling meetings and interviews, supporting training events, ordering supplies, responding to telephone inquiries, routing messages and correspondence, distributing mail, drafting documents, and performing other administrative assignments.
• Communicates with external stakeholders to request, obtain, receive, and track supporting documentation required for Utilization Review activities.
• Tracks unit deliverables and coordinates professional staff assignments as directed.
• Arranges travel, reconciles expenses, and processes requisitions for purchases.
• Prepares, routes, tracks and distributes a variety of documents, including producing unit reports, letters, and documents.

Skills

Administrative support

Microsoft 365

Communication skills

Time management

Team collaboration

Tools

Outlook

Word

Excel

SharePoint

PowerPoint

Teams

Microsoft 365

Job description

Health & Human Services Commission (HHSC) in Paris, TX is seeking an Administrative Assistant IV to provide moderately complex administrative support to Utilization Review, under the Budget and Support Services Director. The role includes coordinating training, meetings, travel, and reporting while maintaining accurate records and responding to inquiries.

The position emphasizes strong organizational skills, customer service, and the ability to work both independently and as part of a team, with