Administrative Assistant IV — Academic Success & Budget Support

College of Southern Nevada; United States; On-site; USD 52,000 - 66,000; Full time

Job summary

College of Southern Nevada is seeking an Administrative Support Specialist to assist the Associate Vice President, Academic Success. The role focuses on coordinating communications, workflows, and calendar management to keep the office running smoothly.

You will help with budget data, purchase reconciliations, and reporting, and you will represent the office at events. Strong organizational skills and attention to detail are essential to support college-wide Academic Success initiatives.

Responsibilities

• Assist and support the AVP of Academic Success in a timely and efficient manner.
• Support the AVP with special projects and events that support the work and mission of the office, subdivision, and college.
• Screen AVP calls/emails, relay messages, prepare meeting agendas, meetings, and other correspondence.
• Assist the AVP with budget development by compiling information to support projected expenditures in specific areas, such as wages, operating costs, and travel costs.
• Serve as a P-Card holder for the unit, completing purchases and reconciling statements.
• Maintain, supply, and discard office equipment; represent the Office of Academic Success at internal and external events.
• Continually monitor and update the AVP's calendar, alert AVP to potential issues.
• Maintain, update, and track monthly budget reports.
• Research and obtain data internally and externally as requested.
• Assist professional staff with projects and assignments.
• Compile and summarize information, compose narrative reports, announcements, correspondence, findings of fact and other materials using appropriate grammar, punctuation, spelling and syntax.
• Compile, organize and consolidate financial and statistical data required to assist in the development of the budget of a major work unit; analyze and reconcile numerical data and narrative information; develop spreadsheets to facilitate data analysis; compile cost sheets; prepare reports and budget documents according to specific instructions from the Budget Office.
• Develop and implement effective and efficient record keeping systems and ensure that information is logically organized, appropriately cross referenced, and accessible to users.
• Provide reliable assistance as needed to all areas within Academic Success.
• Properly maintain inventory of supplies and resources for the Office.

Job description

College of Southern Nevada is seeking an Administrative Support Specialist to assist the Associate Vice President, Academic Success. The role focuses on coordinating communications, workflows, and calendar management to keep the office running smoothly.

You will help with budget data, purchase reconciliations, and reporting, and you will represent the office at events. Strong organizational skills and attention to detail are essential to support college-wide Academic Success initiatives.