Administrative Assistant IV - Academic Success

College of Southern Nevada; Las Vegas (NV); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

PERS retirement plan

Vacation & sick leave

12 paid holidays

Educational benefits

Health insurance plans

Job summary

College of Southern Nevada seeks an Administrative Assistant IV to support the AVP of Academic Success in daily operations and communications. The role involves handling budgets, coordinating meetings, and ensuring efficient administrative processes within the Office of Academic Success.

Responsibilities include project support, event coordination, calendar management, and maintaining orderly records. Strong organizational skills and discretion are essential for maintaining confidentiality and

Qualifications

• Graduation from high school or equivalent education and four years of progressively responsible relevant work experience including administrative support.

Responsibilities

• Assist and support the AVP of Academic Success in a timely and efficient manner.
• Effectively support the AVP with special projects and events that support the work and mission of the office, subdivision, and college.
• Ensure effective communication by screening the AVP's calls/emails, relay messages, prepare meeting agendas, meetings, and other correspondence.
• Assist the AVP with the budget development by compiling information to support projected expenditures in specific areas, such as wages, operating costs, and travel costs.
• Provide reliable assistance as needed to all areas within Academic Success.
• Develop and implement effective and efficient record keeping systems and ensure that information is logically organized, appropriately cross referenced, and accessible to users.

Education

High school diploma or equivalent

Job description

Administrative Assistant IV - Academic Success

Job Description

Based on the volume of applications received this recruitmentmay close at any time. Applicants are encouraged to apply as soonas possible.

Position Summary

• Assist and support the AVP of Academic Success in a timely andefficient manner.
• Effectively support the AVP with special projects and eventsthat support the work and mission of the office, subdivision, andcollege.
• Ensure effective communication by screening the AVPcalls/emails, relay messages, prepare meeting agendas, meetings,and other correspondence.
• Assist the AVP with the budget development by compilinginformation to support projected expenditures in specific areas,such as wages, operating costs, and travel costs.
• Serve as a P-Card holder for the unit, completing purchases andreconciling statements.
• Properly maintain, supply, and discard office equipment;represent the Office of Academic Success at internal and externalevents.
• Continually monitor and update the AVP's calendar, alert AVP topotential issues.
• Maintain, update, and track monthly budget reports.
• Research and obtain data internally and externally asrequested.
• Assist professional staff with projects and assignments.
• Compile and summarize information, compose narrative reports,announcements, correspondence, findings of fact and other materialsusing appropriate grammar, punctuation, spelling and syntax.
• Compile, organize and consolidate financial and statisticaldata required to assist in the development of the budget of a majorwork unit; analyze and reconcile numerical data and narrativeinformation; develop spreadsheets to facilitate data analysis;compile cost sheets; prepare reports and budget documents according to specific instructions from the Budget Office.
• Develop and implement effective and efficient record keepingsystems and ensure that information is logically organized,appropriately cross referenced, and accessible to users.
• Provide reliable assistance as needed to all areas withinAcademic Success.
• Properly maintain inventory of supplies and resources for theOffice.
• Share job knowledge with coworkers in a positive manner;promote a secure and safe work environment by observing safetypractices and reporting any possible safety or security manners tothe AVP.
• Be flexible and open to changes in workflow, processes,personnel, and structures.
• Protect and maintain confidentiality.
• Identify professional development activities for self and otherstaff in the Office.
• Maintain records and track the progress and outcome oflegislative proposals, grievances, contracts, personnel and projectactivities; develop and implement effective and efficientrecordkeeping systems and ensure that information is logicallyorganized, appropriately cross-referenced, and accessible to users;ensure confidentiality of sensitive information which is not partof the public record.

Minimum Qualifications:

• Graduation from high school or equivalent education and fouryears of progressively responsible relevant work experience whichincluded experience in one or more of the following areas:providing administrative/program support to professional staff andmanagement; performing secretarial duties in support of a manager;coordinating communications between the manager, staff and programclientele; supervision of subordinate staff; researchinginformation from internal and external sources; ORone year of experience as an Administrative Assistant III in NevadaState service; OR an equivalent combination ofeducation and experience as described above.

Weekly Hours:

Monday - Friday 8am-5pm.

Salary Range:

Classified Grade 29, Step 1 - $50,153.76

This position is contingent upon ongoing and availablefunding

Per Nevada Administrative Code (NAC 284.170), salaries for initial appointments for classified positions typically begin at Step1.

The College of Southern Nevada offers a generous benefit package,including an excellent 19.25% PERS retirement plan (a definedbenefit plan), vacation & sick leave benefits, 12 paidholidays, educational benefits, and health insurance plans that canbe added with flexible spending accounts or health savingsaccounts. Supplemental options (long term care, short termdisability, and legal). Tuition discounts at the Nevada System ofHigher Education (NSHE) institutions. As well as tuition discountsfor spouses, domestic partners, and dependents. Perks encompassingon campus employee discounts, professional and personal developmentopportunities; and statewide employee purchase programs. Join adynamic team investing in our future, Students First.

Exempt

No

Full-Time Equivalent

100.0%

Required Attachment(s)

• Resume - List a detailed description of the major duties thatyou performed as part of each job. You must demonstrate that youqualify for the position and your education and experience must beclearly documented.
• Cover letter
• Unofficial College Transcripts (optional) - If you have notgraduated, please attach your transcripts to receive educationcredit for classes you have taken. Credit is given for classesrelevant to the job posting.

For more details on this position, please visit our website: My Career atCSN.

CSN is an Equal Employment Opportunity/Affirmative Actioninstitution. For more information, visit http://www.csn.edu/nondiscrimination.

NSHE - INTERNAL APPLICANTS PLEASE NOTE

CSN employees or employees within the Nevada System of HigherEducation (NSHE) MUST use the "Find Jobs" process within Workday tofind and apply for jobs at CSN and other NSHE Institutions. Onceyou log into Workday, type "Find Jobs" in the search box which willnavigate to the internal job posting site. Locate this specific jobposting by typing the requisition number in the search box. If youcomplete an application outside of the internal application processand apply as an external candidate, your application will no longerbe considered at the time of minimum qualification review. In orderto prevent the disqualification of your application, you will needto reapply as an internal candidate before 11:59 pm the day priorto the position close date.

Posting Close Date

09/11/2026

Note to Applicant

Applicants should fully describe their qualifications andexperience with specific reference to each of the minimum andpreferred qualifications. The search committee will use thisinformation during the initial review of applicationmaterials.

All document(s) must be received by 11:59 p.m. the day prior to theclosing date posted on the job announcement.

This position may require that a criminal background check beconducted on the candidate(s) selected for hire.

As part of the hiring process, applicants for positions in the Nevada System of Higher Education may be required to demonstratethe ability to perform job-related tasks.

Schedules are subject to change based on organizationalneeds.

CSN is responsive to serving the educational needs of a diverse andever-changing community. CSN employs only U.S. citizens and aliensauthorized to work in the U.S. CSN does not sponsor aliens applyingfor faculty, professional staff, or management positions (H-1BVisas) in the absence of exceptional circumstances as defined bythe USCIS.

To apply, visit https://nshe.wd1.myworkdayjobs.com/en-US/CSN-External/job/CSN---Charleston-Campus/Administrative-Assistant-IV---Academic-Success_R0153245

About Us

The College of Southern Nevada (CSN) creates opportunities andchanges lives through access to quality teaching, services, andexperiences that enrich our diverse community. CSN has three maincampuses in Las Vegas, North Las Vegas and Henderson and multiplesites and centers.

The Nevada System of Higher Education (NSHE) is committed toproviding a place of work and learning free of discrimination onthe basis of a person's age, disability, whether actual orperceived by others (including service-connected disabilities),gender (including pregnancy related conditions), military status ormilitary obligations, sexual orientation, gender identity orexpression, genetic information, national origin, race, orreligion.