Administrative Assistant IV

Hydrogen Group; San Diego (CA); On-site; USD 48,000 - 54,000; Part time

Job summary

Hydrogen Group seeks an Administrative Assistant to support Electric Distribution Construction/Maintenance operations in San Diego. This 18-month contract starts early with a 6:30–7:00 a.m. shift, and involves coordinating timekeeping, scheduling, records, and data entry for field teams.

You will work closely with supervisors and field crews, ensuring accuracy and timely submission of records. Strong MS Office skills and excellent organization are essential in this fast-paced environment.

Qualifications

• Ability to work in a fast-paced, early-start environment.
• Experience with timekeeping, scheduling and records management preferred.
• Strong computer and data-entry skills required.

Responsibilities

• Provide administrative and operational support to Electric Distribution Construction/Maintenance department and supervisors.
• Timekeeping, data entry, scheduling, and records management.
• Maintain filing systems and department documentation; handle mail and supplies.

Skills

Attention to detail

Multitasking

Communication

Data entry

Tools

MS Office

Job description

Administrative Assistant - Electric Distribution Construction/Maintenance

Duration: 18-month contract

Pay Rate: $34.50-39.50/hr

Work Schedule: start time of 6:30-7:00 a.m (exact daily hours will be confirmed with the selected candidate)

Our client, a large regional utility, is seeking an Administrative Assistant to support its Electric Distribution Construction/Maintenance operations in San Diego. You will work closely with supervisors and field teams on timekeeping, scheduling, records and documentation, and data entry. This is a fast-paced, early-start environment where accuracy, organization, and clear communication keep field work moving efficiently.

Job Responsibilities:

In this role, you will provide administrative and operational support to the Electric Distribution Construction/Maintenance department and its supervisors. Key responsibilities include:

• Supporting day-to-day construction and maintenance operations through administrative coordination with supervisors and field teams
• Handling timekeeping-related activities and ensuring records are accurate and submitted on time
• Maintaining records and documentation and keeping them organized and current
• Managing scheduling and coordination for supervisors and field operations

Essential Job Duties and Job Functions:

• Perform timekeeping duties, including entering, reviewing, and reconciling time records
• Complete data entry accurately and on deadline
• Schedule and coordinate meetings, conferences, and field activities
• Maintain filing systems and department documentation
• Prepare documents, correspondence, and reports using word processing
• Receive and direct visitors
• Handle financial record keeping
• Obtain supplies and sort and distribute mail
• Provide general administrative support to supervisors and field operations
• Support special projects as assigned

Knowledge and Skills:

• Strong attention to detail and accuracy
• Ability to prioritize and manage multiple time-sensitive tasks in a fast-paced operations environment
• Strong communication and organizational skills
• Strong computer and data-entry skills
• Familiarity with MS Office (required)

Education and Experience:

• Administrative or office support experience, ideally in an operations, construction, or field-based setting
• Experience with timekeeping, scheduling, and records management preferred