Administrative Assistant IV

KellyMitchell Group; San Diego (CA); On-site; USD 29,000 - 41,000; Full time

Benefits offered by this job

Employee-Owned Profit Sharing (ESOP)

401(k)

Job summary

KellyMitchell Group is seeking an experienced Administrative Assistant IV to support electric distribution construction and maintenance operations in San Diego, onsite. The role provides essential administrative support including timekeeping, scheduling, records management, data entry, and coordination with supervisors and field teams.

The ideal candidate is highly organized, detail-oriented, and capable of thriving in a fast-paced operations environment with shifting priorities.

Qualifications

• Strong administrative support experience in a fast-paced environment.
• Excellent attention to detail and accuracy.
• Ability to prioritize and manage multiple time-sensitive tasks.
• Strong communication and organizational skills.
• Proficiency with Microsoft Office applications.
• Experience with data entry, scheduling, and record management.

Responsibilities

• Provide administrative support to construction and maintenance operations teams
• Assist with timekeeping-related activities and documentation
• Coordinate schedules, meetings, and operational activities
• Maintain records, reports, and operational documentation
• Perform data entry and general office administration
• Support supervisors and field personnel with day-to-day operational needs

Skills

Administrative support

Attention to detail

Multitasking

Communication skills

Microsoft Office

Data entry

Tools

Microsoft Office Suite

Job description

Our client, a leading energy & utilities provider, is seeking an experienced Administrative Assistant IV to support electric distribution construction and maintenance operations. This role provides critical administrative and operational support, including timekeeping activities, scheduling, record maintenance, documentation management, data entry, and coordination with supervisors and field teams. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced operations environment with shifting priorities.

• Work Model: Onsite

Core Responsibilities

• Provide administrative support to construction and maintenance operations teams
• Assist with timekeeping-related activities and documentation
• Coordinate schedules, meetings, and operational activities
• Maintain records, reports, and operational documentation
• Perform data entry and general office administration
• Support supervisors and field personnel with day-to-day operational needs

Required Skills & Experience (Must-Haves)

• Strong administrative support experience in a fast-paced environment
• Excellent attention to detail and accuracy
• Ability to prioritize and manage multiple time-sensitive tasks
• Strong communication and organizational skills
• Proficiency with Microsoft Office applications
• Experience with data entry, scheduling, and record management

Preferred Skills & Experience (Nice-to-Haves)

• Experience supporting field operations, construction, maintenance, or utility teams
• Background in timekeeping, workforce coordination, or operational support
• Experience maintaining documentation and records for large teams
• Highly organized and dependable
• Strong sense of urgency and follow-through
• Ability to multitask while maintaining accuracy
• Effective communicator with both office and field personnel
• Work Model: Onsite
• Pay Range: The approximate pay range for this position is between $21.00 and $30.00. Please note that the pay range provided is a good faith estimate. Final compensation may vary based on factors including but not limited to background, knowledge, skills, and location. We comply with local wage minimums.
• Employee-Owned Profit Sharing (ESOP)
• 401K offered

About KellyMitchell

At KellyMitchell, our culture is world class. We’re movers and shakers! We don’t mind a bit of friendly competition, and we reward hard work with unlimited potential for growth. This is an exciting opportunity to join a company known for innovative solutions and unsurpassed customer service. We're passionate about helping companies solve their biggest IT staffing & project solutions challenges. As an employee-owned, women-led organization serving Fortune 500 companies nationwide, we deliver expert service at a moment's notice.

Marketing Disclosure

By applying for this job, you agree to receive calls, AI-generated calls, text messages, or emails from KellyMitchell and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to cancel and HELP for help. You can access our privacy policy at https://www.careers.kellymitchell.com/privacy-policy.