Administrative Assistant

Tucker Parker Smith Group (TPS Group); San Diego (CA); On-site; USD 50,971 - 53,726; Full time

Job summary

A leading energy provider in California is seeking an organized Administrative Assistant to support a dynamic Franchise Team. This position involves managing schedules, coordinating operations across teams, and maintaining accurate records. The ideal candidate will have prior experience in administrative roles, with strong organizational skills and proficiency in Microsoft Office and SAP systems. Candidates should be adaptable and able to handle multiple tasks effectively. This role offers competitive pay and the potential for contract extension.

Qualifications

• Previous experience in an administrative, project coordination, or program analyst role.
• Experience supporting billing, accounting, or financial-related processes is highly preferred.
• Strong organizational skills with the ability to manage multiple priorities.

Responsibilities

• Coordinate and manage calendars and meetings for project planners and team members.
• Support distribution of projects and assignments across internal teams including construction and operations.
• Manage customer accounts and maintain records within S4 systems.
• Provide administrative support to ensure projects move forward on schedule.

Skills

Organizational skills

Microsoft Office proficiency

Communication skills

Tools

SAP

S4 systems

Job description

2-Year Assignment (potential to extend / covert)

Hours: 7:00 AM – 3:30 PM PST

Pay: $37–39/hour

About the Company:

Our client is a leading energy provider responsible for delivering safe and reliable natural gas and electric service to millions of customers across Southern California. They support critical infrastructure and play a key role in powering homes, businesses, and communities.

Job Description:

We are seeking a highly organized and adaptable Administrative Assistant to support a dynamic Franchise Team focused on relocation projects, new business initiatives, and municipal work. This role will work closely with project managers and planners to help coordinate operations, manage administrative processes, and ensure smooth workflow across multiple teams.

Key Responsibilities:

• Coordinate and manage calendars and meetings for project planners and team members
• Support distribution of projects and assignments across internal teams including construction and operations
• Package and process work orders accurately and efficiently
• Manage customer accounts and maintain records within S4 systems
• Handle refunds and assist with billing-related processes
• Provide administrative support to ensure projects move forward on schedule
• Collaborate cross-functionally with internal teams to maintain clear communication and workflow

Qualifications:

• Previous experience in an administrative, project coordination, or program analyst role
• Experience supporting billing, accounting, or financial-related processes is highly preferred
• Proficiency in Microsoft Office (Excel, Word, Outlook)
• Experience with SAP and S4 systems is preferred
• Strong organizational skills with the ability to manage multiple priorities

Please submit your resume in Word or PDF format to be considered.