Administrative Assistant

inSync Staffing; Escondido (CA); On-site; USD 28,000 - 39,000; Full time

Benefits offered by this job

Health insurance

Health savings account

Vision insurance

Flexible spending accounts

Life insurance

Job summary

inSync Staffing is seeking an administrative assistant to support Electric Distribution Construction/Maintenance. The role handles timekeeping, scheduling, filing, and communications, with strong MS Office skills expected.

You will work with supervisors and field crews to keep operations moving smoothly, manage records, and assist with documentation and data entry in a fast-paced environment.

Qualifications

• Strong communication and organizational skills are essential.
• Familiarity with MS Office required.
• Experience with timekeeping and data entry is a plus.

Responsibilities

• Support day-to-day Electric Distribution construction and maintenance operations.
• Coordinate timekeeping, scheduling, documentation, and records.
• Provide administrative coordination for supervisors and field teams.
• Assist with data entry and mail distribution as needed.

Skills

Attention to detail

Time management

Communication skills

Tools

MS Office

Job description

Hours start time 6:30am / 7am Mon to Fri 40 hours / week

Description:

Provides administrative support to a department or individual. Duties may include timekeeping, word processing, filing, receiving and directing visitors, scheduling, financial record keeping, coordinating meetings and conferences, obtaining supplies and sorting/distributing mail. May work on special projects. Strong communication skills and organizational skills are essential. Familiarity with MS Office required.

This role will provide administrative and operational support for Electric Distribution Construction/Maintenance, including timekeeping support, scheduling and coordination, maintaining records and documentation, data entry, and general support for supervisors and field operations.

Day to Day:

This position supports day-to-day Electric Distribution construction and maintenance operations. The person will work closely with supervisors and field teams on administrative coordination, timekeeping-related activities, documentation, records, scheduling, and other operational support needed to keep work moving efficiently.

Top 3 Skills:

• Strong attention to detail and accuracy.
• Ability to prioritize and manage multiple time-sensitive tasks in a fast-paced operations environment.
• Strong communication, organization, and computer/data-entry skills.

• Health insurance
• Health savings account
• Vision insurance
• Flexible spending accounts
• Life insurance

We also consider qualified applicants regardless of criminal histories, consistent with legal requirements. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.