Administrative Assistant — Invoicing & Office Support

John W Stone Oil Distributor; Port Fourchon (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

John W. Stone Oil Distributor, LLC is seeking an Administrative Assistant for the Fourchon facility in Fourchon, LA. The role supports the Facility Manager with invoicing, data entry in Ascend, filing, reporting, and answer phones, Monday through Friday, 7am–4pm.

A high school diploma and MS Office proficiency are required; electronic billing software experience is preferred. All offers are contingent on drug screening and fitness for duty.

Qualifications

• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• High school diploma or equivalent required.
• Reliable transportation to and from work and punctual attendance.

Responsibilities

• Process all tickets and obtain invoicing approvals.
• Enter invoice tickets into Ascend system.
• File paperwork and maintain reports on a daily/weekly/monthly basis.
• Answer phones and perform general clerical duties.
• Support management with administrative tasks as needed.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Reliability/Dependability

Education

High School Diploma or equivalent

Tools

Ariba

Open Invoice

Cortex

Job description

John W. Stone Oil Distributor, LLC is seeking an Administrative Assistant for the Fourchon facility in Fourchon, LA. The role supports the Facility Manager with invoicing, data entry in Ascend, filing, reporting, and answer phones, Monday through Friday, 7am–4pm.

A high school diploma and MS Office proficiency are required; electronic billing software experience is preferred. All offers are contingent on drug screening and fitness for duty.