Administrative Assistant

W&B SERVICE COMPANY LLC; Golden Meadow (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

John W. Stone Oil Distributor, LLC in Fourchon, LA seeks an Administrative Assistant to support daily office operations. You will process tickets, obtain invoicing approvals, enter invoices in Ascend, and file paperwork.

The role requires strong Microsoft Office skills (Word, Excel, Outlook), attention to detail, and reliable transportation. Prior billing software experience (Ariba/Open Invoice/Cortex) is preferred, with training provided.

Qualifications

• High School Diploma (or equivalent) required.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Prior experience as an Administrative Assistant is beneficial.

Responsibilities

• Process all tickets and obtain approvals for invoicing.
• Enter invoice tickets in Ascend system.
• File all paperwork and maintain records.
• Prepare daily/weekly/monthly reports.

Skills

Administrative experience

Education

High School Diploma (or equivalent)

Tools

Word

Excel

Outlook

Job description

Company Description: John W. Stone Oil Distributor, LLC is the local leader in dockside, mid-streaming, and offshore fueling along the Mississippi River, from Baton Rouge, Louisiana, to Houston, Texas, and into the Gulf of Mexico.Position: Administrative Assistant FourchonReports To: Facility Manager, FourchonWorksite: Fourchon, Louisiana.Work Schedule: 7am to 4pm, Monday-Friday.Essential Job Duties:Process all tickets and get approvals for invoicingEnter invoice tickets in to AscendFile all paperworkMaintain daily/weekly/monthly reportsAnswer phonesGeneral clerical dutiesOther duties that may be requested by Director, Supervisor or Executive Management as neededThis job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the employerAll offers of employment are conditioned on passing a drug-screen and a fit-for-duty physical examination.John W. Stone Oil Distributor, LLC is an EOE, including disability/vets.Minimum Qualifications:At least 18 years of age.Reliable Transportation to and from Work.High School Diploma (or equivalent).Proficient in Microsoft Office, especially Word, Excel, and Outlook.Preferred Qualifications:Work experience with electronic billing software, such Ariba, Open Invoice, Cortex, or the like, including experience with inputting invoices, checking on payments, and reconciling accounts.Prior experience as an Administrator Assistant