Administrative Assistant

NNW, INC; Gonzales (LA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

Supplemental insurance

Retirement

Paid time off and holidays

Job summary

NNW, INC in Gonzales, Louisiana is seeking a highly organized Administrative Assistant to ensure smooth office operations. The role involves comprehensive administrative support, managing communications, and assisting the accounting or finance team.

The ideal candidate will have proven experience, strong skills in Microsoft Office Suite, and the ability to multi-task effectively. We offer health benefits, retirement plans, and paid time off.

Qualifications

• Proven experience as an administrative assistant or in a similar role.
• Minimum of 2 years of administrative experience in a corporate or professional setting.

Responsibilities

• Manage and support the accounting or finance team with various administrative tasks.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate meetings, including arranging venues and taking minutes.
• Handle incoming and outgoing communications with professionalism.
• Maintain office supplies inventory.
• Assist in the preparation and processing of invoices and expense reports.

Skills

Proficiency in Microsoft Office Suite

Strong organizational skills

Excellent written and verbal communication skills

Attention to detail

Ability to handle confidential information

Problem-solving skills

Ability to work independently

Education

High school diploma or equivalent

Associate or Bachelor’s degree preferred

Job description

Administrative Assistant

About Us: NNW is a federally certified Woman‑Owned Business Enterprise that is incorporated in Louisiana and serving clients in the Gulf of America, throughout the Gulf South, Pacific and international waters. With more than 40 years of experience in the oil and gas industry, we are proud of the team that we have built.

Job Description

We are seeking a highly organized and detail‑oriented Administrative Assistant to join our dynamic team. The successful candidate will play a crucial role in ensuring the smooth operation of our office by providing comprehensive administrative support and contributing to a positive working environment.

Key Responsibilities

• Manage and support the accounting or finance team with various administrative tasks.
• Prepare and edit correspondence, reports, and presentations, ensuring accuracy and adherence to company standards.
• Coordinate meetings, including arranging venues, preparing agendas, and taking minutes.
• Handle incoming and outgoing communications, such as emails and phone calls, with professionalism and tact.
• Maintain office supplies inventory by checking stock and ordering new supplies as needed.
• Assist in the preparation and processing of invoices, expense reports, and other financial documents.
• Support the team with various administrative tasks and projects as needed.

Qualifications

• Proven experience as an administrative assistant or in a similar role.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams) and other relevant software.
• Strong organizational skills with the ability to multi‑task and prioritize effectively.
• Excellent written and verbal communication skills.
• Attention to detail and problem‑solving skills.
• Ability to work independently as well as part of a team.
• Ability to handle confidential information with discretion and integrity.
• A proactive approach to problem‑solving with strong decision‑making capabilities.

Education and Experience

• High school diploma or equivalent; Associate or Bachelor’s degree preferred.
• Minimum of 2 years of administrative experience in a corporate or professional setting is preferred. Verification of employment is required.

What We Offer

• Health, dental, and vision insurance
• Supplemental insurance
• Retirement
• Paid time off accrual and holidays