Administrative Assistant

John W Stone Oil Distributor; Port Fourchon (LA); On-site; USD 32,000 - 42,000; Full time

Job summary

John W. Stone Oil Distributor, LLC is seeking an Administrative Assistant for the Fourchon facility in Fourchon, LA. The role supports the Facility Manager with invoicing, data entry in Ascend, filing, reporting, and answer phones, Monday through Friday, 7am–4pm.

A high school diploma and MS Office proficiency are required; electronic billing software experience is preferred. All offers are contingent on drug screening and fitness for duty.

Qualifications

• Proficiency in Microsoft Office suite (Word, Excel, Outlook).
• High school diploma or equivalent required.
• Reliable transportation to and from work and punctual attendance.

Responsibilities

• Process all tickets and obtain invoicing approvals.
• Enter invoice tickets into Ascend system.
• File paperwork and maintain reports on a daily/weekly/monthly basis.
• Answer phones and perform general clerical duties.
• Support management with administrative tasks as needed.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Reliability/Dependability

Education

High School Diploma or equivalent

Tools

Ariba

Open Invoice

Cortex

Job description

Job Details:

Job Location: Fourchon Facility - Fourchon, LA 70357, Company Description: John W. Stone Oil Distributor, LLC is the local leader in dockside, mid-streaming, and offshore fueling along the Mississippi River, from Baton Rouge, Louisiana, to Houston, Texas, and into the Gulf of Mexico.

Position:

Administrative Assistant Fourchon

Reports To:

Facility Manager, Fourchon

Worksite:

Fourchon, Louisiana.

Work Schedule:

7am to 4pm, Monday-Friday.

Essential Job Duties:

• Process all tickets and get approvals for invoicing
• Enter invoice tickets in to Ascend
• File all paperwork
• Maintain daily/weekly/monthly reports
• Answer phones
• General clerical duties
• Other duties that may be requested by Director, Supervisor or Executive Management as needed

This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of the employer

All offers of employment are conditioned on passing a drug-screen and a fit-for-duty physical examination.

John W. Stone Oil Distributor, LLC is an EOE, including disability/vets.Qualifications:

Minimum Qualifications:

• At least 18 years of age.
• Reliable Transportation to and from Work.
• High School Diploma (or equivalent).
• Proficientin Microsoft Office, especially Word, Excel, and Outlook.

Preferred Qualifications:

• Work experience with electronic billing software, such Ariba, Open Invoice, Cortex, or the like, including experience with inputting invoices, checking on payments, and reconciling accounts.
• Prior experience as an Administrator Assistant