Administrative Assistant: Billing & Office Support

Magnolia Oil & Gas Operating LLC; Giddings (TX); On-site; USD 36,000 - 54,000; Full time

Job summary

Magnolia Oil & Gas is seeking an Administrative Assistant to support our field office in Giddings, TX. The role handles a wide range of administrative duties, including accounts payable, time and expense tracking, and invoice reconciliation.

Responsibilities include answering phones, coding and processing invoices in OpenInvoice, collecting mail, data entry, and generating reports. The position reports to the administration team and supports operational leaders.

Qualifications

• High school diploma or equivalent required.
• 3+ years in administrative role preferred.
• Proficient in Microsoft Office applications (Outlook, Excel, Word).

Responsibilities

• Answer phones and greet visitors.
• Code, process inbound invoices in OpenInvoice.
• Collect and distribute mail.
• Enter data and generate reports using various systems.
• Compile and send weekly and monthly run tickets to the corporate office.
• Provide general administrative support to operational leaders.

Skills

Time management

Communication

Interpersonal skills

Multitasking

MS Office

Education

High school diploma

Tools

OpenInvoice

Job description

Magnolia Oil & Gas is seeking an Administrative Assistant to support our field office in Giddings, TX. The role handles a wide range of administrative duties, including accounts payable, time and expense tracking, and invoice reconciliation.

Responsibilities include answering phones, coding and processing invoices in OpenInvoice, collecting mail, data entry, and generating reports. The position reports to the administration team and supports operational leaders.