Administrative Assistant, Institutional Development

Pensacola State College; Pensacola (FL); On-site; USD 28,000 - 34,000; Full time

Benefits offered by this job

Health benefits

Tuition waivers

Paid sick leave

Wellness program

Job summary

Pensacola State College is seeking a dedicated Administrative Assistant to provide comprehensive administrative support to the Executive Director, Institutional Development, and staff. The role includes preparing letters and reports, managing files, answering phones, and assisting with events and mailings.

The ideal candidate will have a high school diploma or GED, four years of secretarial experience, and strong Microsoft Office skills.

Qualifications

• Graduation from high school or GED equivalency.
• Four years secretarial experience.
• Proficiency with Microsoft Office Suite (Word, Excel, Publisher, Outlook, etc.) in a networked office setting.
• Criminal background check required.

Responsibilities

• Provide administrative support to the Executive Director, Institutional Development and departmental staff.
• Prepare letters and reports, maintain files, and answer phones; assist with event logistics and mailings.
• Coordinate meetings, prepare agendas, record and transcribe minutes; maintain departmental calendars.

Skills

Secretarial experience

Customer service

Communication skills

Organization

Education

High school diploma or GED

Tools

Microsoft Office Suite

Word

Excel

Outlook

Publisher

Internet navigation

Job description

Join the PSC family and connect with accomplished and diversecolleagues who inspire and innovate students and transform livesand futures. Along with helping our students reach their goals,Pensacola State makes career fulfillment a reality.

Job Description:

The Administrative Assistant is a full-time career service positionwith an anticipated start date of October 2026. The AdministrativeAssistant will provide administrative support to the ExecutiveDirector, Institutional Development and departmental staff. TheAdministrative Assistant will perform a wide range ofadministrative support tasks, including, but not limited to,preparing letters and reports, maintaining files, and answeringphones; helping with event logistics and mailings; workingeffectively in a diverse community and meeting the needs of diversepopulations; following complex instructions; and providingexceptional customer service assistance to faculty, staff,students, donors, board members, volunteers, and visitors. TheAdministrative Assistant will maintain clean and orderly officereception areas, meeting rooms and shared spaces. Additionally, theAdministrative Assistant will coordinate and arrange meetings,prepare agendas, record and transcribe minutes of meetings;maintain departmental calendars; make recommendations to improveefficiencies; review news and nonprofit publications; and enterinformation accurately in donor database. The AdministrativeAssistant will be required to demonstrate professionalism in his orher appearance, communication, and conduct at all times. Thisposition may require availability to work flexible hours, includingevenings and weekends. This position reports to the SeniorExecutive Assistant, Institutional Development.

MINIMUM QUALIFICATIONS:

Graduation from high school or GEDequivalency, four years secretarial experience, and demonstratedcomputer skills, including proficiency with Microsoft Office Suite(including Word, Excel, Publisher, Outlook, etc.) in a networkedoffice setting, and internet navigation. College course work may besubstituted on a year-for-year basis for the required experience.Successful results of a criminal background check arerequired.

Pursuant to College policy, it is an employment eligibilityrequirement for an applicant to meet the requirements of §435.04(2), Florida Statutes, related to background investigations.Any person failing to meet the requirements of the statute will be deemed not qualified to hold employment in this position. A FloridaDepartment of Law Enforcement (FDLE) approved background check will be conducted on every successful candidate as a condition of employment, and any person who fails to disclose any adverseinformation contained in the background investigation at the timeof submitting the employment application will be disqualified fromemployment

PREFERRED QUALIFICATIONS:

Prefer experience using BlackbaudRaisers Edge; nonprofit customer service experience; excellentcommunication and organization skills; and expert experience inMicrosoft Office programs.

ANNUAL SALARY: $31,000.00 (15.90/hour)

Application Deadline: Open Until Filled – Review ofapplications will begin October 12th, 2026. For first reviewby screening committee, the online application and supplementalmaterials must be received by October 11th, 2026.

Pensacola State College offers a comprehensive benefits package forhealth, dental, vision, hospitalization, and supplemental insurancebenefits through the State of Florida’s Group Insurance Program.All employees in established, eligible positions are members of theFlorida Retirement System from their first day of employment. Otherbenefits offered include participation in the wellness program,tuition waivers, educational opportunities, and paid sick leave.Additional leave types are position specific.

Pensacola State College does not discriminate against anypersonon the basis ofrace,color,ethnicity,religion,sex (asdefined by applicable federal and state law),nationalorigin,age,disability, genetic information, pregnancy,ormaritalstatus inits educational programs, activities, oremployment. For inquiriesregardingthe College’s nondiscriminationpolicies, contact the Civil Rights Compliance Officer at [phone], Pensacola State College, 1000 College Blvd., Pensacola,Florida 32504.