Administrative Assistant

UNAVAILABLE; New York (NY); On-site; USD 27,000 - 38,000; Full time

Benefits offered by this job

Medical Insurance

401(k) Plan

Paid Vacation

Job summary

The S:US Administrative Assistant in New York will be the first point of contact for our program, handling clerical tasks and engaging with participants to support their goals and agency objectives.

You will manage communications, calendar coordination, data entry in Excel and EHR systems, and prepare clear documents while protecting privacy under HIPAA guidelines. Strong organizational skills and professional demeanor are essential.

Qualifications

• High School Diploma or equivalent required.
• 1+ year of administrative experience preferred.
• MS Office proficiency (Word/Excel/Outlook) required.

Responsibilities

• Perform general clerical duties including photocopying, faxing, mailing, filing and deliveries.
• Handle internal and external communications via phone, email, and written correspondence.
• Coordinate with staff, clients, visitors, and vendors; manage office calendar.

Skills

Bilingual English/Spanish

Microsoft Word

Excel

Outlook

Administrative experience

Education

High School Diploma or equivalent

Tools

Microsoft Office Suite

Job description

Min

USD $23.55/Hr.

Max

USD $23.55/Hr.

Position Overview

The Administrative Assistant will be the first point of contact/face/front line of our program. In addition to clerical duties you will be called upon to engage and assist with program participants/individuals we serve. As a member of S:US you are committed to acting with integrity, as demonstrated by treating people consistently, honestly and fairly to help them achieve their own goals and the goals of the agency.

ESSENTIAL DUTIES & RESPONSIBILITIES:

Perform general clerical duties including but not limited to photocopying, faxing, mailing, filing and arranging for deliveries

• Exercise discretion in handling sensitive information as required by HIPPA and Agency guidelines


• Handle all internal and external communications using phone, email, and written.


• Handle phone system with multiple lines


• Coordinate with internal and external stakeholders including staff, clients, visitors, and vendors


• Arrange, schedule and coordinate office calendar


• Prepare and edit communications, presentations and other documents


• Database management including but not limited to data entry into Excel and Electronic Health Records (EHR) systems


• File and retrieve documents and reference materials


• Provides timely, accurate and clear documentation according to established policies and procedures


• Handles completing demands by responding effectively to challenges, deadlines, and emergencies


• Responds to consumer needs promptly, accurately and with courtesy and respect


• Represents the organization in a positive and appropriate manner to outside resources


• Supports the mission and values of SUS and draws attention to behavior that undermines group effectiveness or is inconsistent with core values


• Additional duties as assigned

Job Requirements

REQUIREMENTS

• High School Diploma or equivalent


• A minimum of one-year experience in an administrative setting

PREFERRED QUALIFICATIONS & SKILLS

• College or continuing education preferred


• Bilingual English/Spanish speaking preferred


• Some knowledge/experience working in the social service or related field is preferred


• Computer literate in Microsoft suite, skill sets in Word, Excel, and Outlook

Benefits Overview:We offer attractive compensation with comprehensive benefits including: Medical/Dental/Prescription/Vision/Life Insurance; 403(b); Credit Union; FSAs; Short-and-Long-Term Disability; Transportation Plan; Generous Paid Vacations and Holidays

Company Overview

S:US IS AN EQUAL OPPORTUNITY EMPLOYER

Join a team of employees who care about the wellbeing of others. We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individualpotentialand continuous quality improvement.From health and wellness resources to generous PTO, professional development, and more, explore all that we offer on ourBenefits Pageand see how S:US invests in you.

We believe in fostering a culture built on our core values: respect, integrity, support, maximizing individualpotentialand continuous quality improvement.

All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, age, sexual orientation, national origin, veteran status, or genetic information and including all other statuses protected by Federal, State and Local laws. S:US is committed to providing access, equalopportunityand reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities, including allowance of the use ofservicesanimals. To request reasonable accommodation or if you believe such a request was improperly handled or denied, contact theLeave [e-mail].

ID

2026-19033