Administrative Assistant – Impactful Health Office Support

Valley Cities Behavioral Health Care; Renton (WA); On-site; USD 37,000 - 48,000; Full time

Job summary

Valley Cities Behavioral Health Care is seeking an organized administrative assistant to support the Program Director, managers, and staff. This role focuses on secretarial tasks, scheduling, and records management within a busy behavioral health office.

You will coordinate client appointments, manage documents, and maintain staff and room schedules across Healthpoint and internal systems, ensuring accuracy and confidentiality.

Qualifications

• High school graduate or equivalent preferred.
• Two years of relevant experience.
• Proficient in Microsoft Word.

Responsibilities

• Provide administrative support, including correspondence, program forms and related documents for directors, managers and clinical staff.
• Schedule client appointments ensuring efficient use of provider time and the appropriate care for clients according to VCC procedures.
• Schedule follow-up appointments for clients, confirm client appointments, arrange for interpreters and answer and screens backline telephone calls, takes messages and directs to appropriate staff.
• Creates and maintains staff schedules, client schedules, and room schedules in two electronic health records, Healthpoint and VCC.
• Check-in all clients by entering client data into computer system. Ensure accuracy of all data including income, address, and insurance verification. Collecting and recording client payments, scanning, photocopies, and coupons for services provided.
• Develop and maintain productive, positive working relationships with clinical and administrative colleagues.

Education

High school diploma or equivalent

Tools

Microsoft Word

Job description

Valley Cities Behavioral Health Care is seeking an organized administrative assistant to support the Program Director, managers, and staff. This role focuses on secretarial tasks, scheduling, and records management within a busy behavioral health office.

You will coordinate client appointments, manage documents, and maintain staff and room schedules across Healthpoint and internal systems, ensuring accuracy and confidentiality.