Administrative Assistant, ILS Programs

State of Washington; Tumwater (WA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

King County premium pay

Job summary

The Office of the Secretary of State in Olympia, WA is seeking an Administrative Assistant (Full-time, permanent) to support the ILS Program Manager and the ILS Admin Team. The role involves calendar management, arranging travel, preparing meeting materials, and coordinating with staff across programs.

Responsibilities include facilitating projects such as grant work and outreach, supporting onboarding of new employees, and ensuring compliance with laws, rules, and procedures.

Qualifications

• Two years of administrative support experience in coordinating office operations, travel, calendars, and events.
• Ability to read and write English.
• Ability to use a PC and applicable software to perform essential functions.

Responsibilities

• Supports Program Manager by managing calendar and information flow, tracking deadlines, and obtaining progress reports.
• Arranges transportation and accommodations for the Program Manager.
• Prepares agendas, takes notes, and prepares minutes for meetings.

Skills

Administrative support

Reading & writing English

PC software proficiency

Education

Bachelor’s degree in business/public administration

Tools

LibGuides

Job description

The Office of the Secretary of State in Olympia, WA is seeking an Administrative Assistant (Full-time, permanent) to support the ILS Program Manager and the ILS Admin Team. The role involves calendar management, arranging travel, preparing meeting materials, and coordinating with staff across programs.

Responsibilities include facilitating projects such as grant work and outreach, supporting onboarding of new employees, and ensuring compliance with laws, rules, and procedures.