Pathway Programs Admin Assistant 3 - Hybrid

State of Washington; United States; Hybrid; USD 48,000 - 65,000; Full time

Job summary

The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill an Administrative Assistant 3. This full-time project position is based in Olympia, Washington, with partial telework eligibility.

The role requires in-office presence for the first six months, then potential telework up to two days per week after supervisor approval. Pathway Preparation and Title Programs division provides services across career and technical education, grants, and program management to

Qualifications

• High school graduation or GED equivalent and three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative skills OR
• Associates degree and two (2) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative skills OR
• Bachelor’s degree and one (1) year of experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative skills.

Responsibilities

• Become knowledgeable on the current processes and policies for travel and purchasing requirements.
• Make travel arrangements, complete travel authorizations, process monthly reimbursement claims, and prepare itineraries for the program staff.
• Prepare purchase requests to support supply orders, membership renewals, payment of invoices, and approvals.
• Coordinate with division and program staff to manage workload and schedules.
• Lead administrative support to plan meetings and prepare materials for attendees.

Skills

Calendar management

Communication

Attention to detail

Education

High school diploma or GED

Associates degree

Bachelor's degree

Tools

Microsoft Outlook

Microsoft Word

PowerPoint

Job description

The Washington State Office of Superintendent of Public Instruction (OSPI) seeks to fill an Administrative Assistant 3. This full-time project position is based in Olympia, Washington, with partial telework eligibility.

The role requires in-office presence for the first six months, then potential telework up to two days per week after supervisor approval. Pathway Preparation and Title Programs division provides services across career and technical education, grants, and program management to