Administrative Assistant

Washington Department of Natural Resources; Tumwater (WA); On-site; USD 42,000 - 54,000; Full time

Job summary

Washington State Library in the Olympia area is seeking an Administrative Assistant to provide administrative and staff support to the Institutional Library Services (ILS) program. This full-time, permanent role involves developing electronic communications for library staff, handling travel, and compiling program reports.

The Administrative Assistant reports to the Branch Library Services Manager and will assist with hiring, onboarding, and other duties as assigned to support ILS operations

Responsibilities

• Provides administrative support for the Institutional Library Services (ILS) Program Manager.
• Arranges travel for ILS staff and prepares related records.
• Attends meetings, takes notes, and prepares minutes.
• Reviews work for compliance with laws, rules, policies, procedures and standards.
• Supports hiring, recruitment, and onboarding for new employees.
• Assists with other duties as assigned.

Job description

Description

The Office of Secretary of State (OSOS) offers some of the most unique and diverse job opportunities in state government. Its critical responsibilities include: ensuring a fair and accurate elections process; connecting Washingtonians through the power of libraries; protecting our important government records; and registering corporations and charities. The Secretary of State also administers vital community programs that inspire giving, document our history, and assist crime survivors in avoiding further abuse. This independent office under the state Constitution operates from facilities in the Olympia area and statewide.

The OSOS is looking for top-performing employees who embody its core values of integrity, service excellence, visionary leadership, collaboration and teamwork. It is committed to both employee growth and work-life balance. The benefits of working in state government also include potential eligibility for the federal Public Service Loan Forgiveness program.

The Washington State Library connects people to the power of libraries. As Washington's oldest cultural institution, the library's unique and rare collections date back to territorial days. Resources include historical print and digital compilations, collections of state newspapers and maps, state and federal government publications, and the Ask-a-Librarian service.

The library benefits local libraries and their patrons through its consulting services, grants, subsidies, training, and programming. Additionally, the Washington State Library provides services to state prison and state hospital libraries. OSOS also operates the Washington Talking Book & Braille Library (WTBBL) in Seattle, a library for people unable to read standard print.

Administrative Assistant
Full-time, Permanent

The Administrative Assistant reports to the Branch Library Services Manager and provides administrative and staff support services to the Institutional Library Services (ILS) program. These activities include, but are not limited to, development of electronic communications for receipt by library staff throughout Washington, administrative support for ILS librarians, arranging travel, and compiling reports for program.

Duties

Provide administrative support for ILS Program Manager
Tasks include:

• Supports Program Manager by managing their calendar and keeping them informed of significant and important tasks and activities requiring their review or action; collects and organizes information from ILS staff, communicates assignments, calls attention to deadlines, and obtains progress reports.
• Arranges for transportation and accommodations for Program Manager.
• Acts for or in the place of the supervisor and other professional staff at select WSL events.
• Prepares agendas for meetings, notifies conferees, attends meetings, takes notes of significant parts of discussion, and prepares minutes.
• Reviews the work of ILS staff for completeness to assure that input-output is in compliance with laws, rules, policies, procedures and standards.
• Supports the hiring, recruitment, and onboarding for new employees.
• Assists with other duties as assigned.

Provide administrative