Program Administrative Specialist – ILS2 PMO (Secret)

Via Logic LLC; Aiea (HI); On-site; USD 46,000 - 82,000; Full time

Benefits offered by this job

Health benefits

Paid leave

Retirement plan

Job summary

Leidos is seeking an experienced Administrative Assistant to support the Indo-Pacific Logistics and Sustainment Services (ILS2) program. The role supports the PMO and leadership by coordinating administrative activities, meetings, travel, onboarding, and documentation across a dispersed AOR.

The successful candidate will coordinate calendars, prepare materials, capture minutes, and maintain records, with domestic and international travel support and the ability to handle sensitive information.

Qualifications

• High school diploma with 5+ years of relevant administrative, program support, office management, or project coordination experience.
• Experience providing administrative support to a program, project, or organizational leadership team.
• Experience coordinating calendars, meetings, travel, documentation, and administrative actions across multiple stakeholders.
• Experience preparing correspondence, presentations, reports, meeting materials, and other business documentation.
• Experience tracking actions, deliverables, deadlines, and administrative requirements.

Responsibilities

• Provide administrative and operational support to the ILS2 PMO and program leadership.
• Coordinate calendars, meetings, program reviews, working groups, and other recurring program business rhythms.
• Schedule meetings across geographically dispersed teams and Mission Partners, including coordinating participants, meeting logistics, conference rooms, virtual meeting capabilities, and supporting materials.
• Prepare agendas, meeting materials, presentations, correspondence, and other program documentation.
• Capture and distribute meeting minutes, decisions, action items, and follow-up activities.
• Maintain program calendars, contact lists, distribution lists, organizational information, and administrative records.
• Coordinate domestic and international travel, including itineraries, travel documentation, approvals, and changes to travel requirements.
• Assist with charge codes, expense reports, purchase requests, and other administrative processes.
• Support preparation, coordination, tracking, and submission of program reports and deliverables.
• Maintain program documentation and records in Government and program approved repositories.
• Compile information from multiple sources into reports, presentations, trackers, and other materials used by program leadership.
• Track administrative actions and suspense dates and coordinate with responsible personnel to support timely completion.
• Coordinate with teammates and functional organizations to obtain information and resolve administrative issues affecting program execution.
• Support procurement and purchasing activities, including obtaining quotes, preparing purchase requests, and maintaining supporting documentation.
• Handle sensitive and confidential program information in accordance with applicable policies and requirements.
• Provide additional administrative support to the PMO as required to maintain efficient program operations.

Skills

Administrative support

Secret clearance

Microsoft Office

Education

High school diploma

Tools

Microsoft Office

Job description

Leidos is seeking an experienced Administrative Assistant to support the Indo-Pacific Logistics and Sustainment Services (ILS2) program. The role supports the PMO and leadership by coordinating administrative activities, meetings, travel, onboarding, and documentation across a dispersed AOR.

The successful candidate will coordinate calendars, prepare materials, capture minutes, and maintain records, with domestic and international travel support and the ability to handle sensitive information.