Administrative Assistant III - Program & Records Support

Health & Human Services Comm; Mexia (TX); On-site; USD 35,000 - 49,000; Full time

Job summary

Health & Human Services Commission in Mexia, TX is seeking an Administrative Assistant III to support the Client Services Administration. Under supervision, you will perform journey-level administrative tasks, maintain filing systems, coordinate meetings, and assist with HR-related work.

This full-time role requires strong communication, confidentiality, and the ability to type at least 60 words per minute. The position is not eligible for telework, with a day shift and travel up to 5%.

Qualifications

• Knowledge of office practices and administrative procedures.
• Skill in standard office equipment and software.
• Ability to interpret rules, regulations, policies, and procedures.
• Ability to communicate effectively, in person and over the phone.
• Ability to type at least 60 words per minute.
• Ability to maintain confidentiality.

Responsibilities

• Maintains effective working relationships with internal and external customers.
• Maintains filing, record-keeping, and records management systems.
• Performs general office duties such as ordering supplies, taking meeting minutes, and assisting with confidential human resources work.
• Serves as the liaison between facility and Disability Rights of Texas Agency.
• Responds to inquiries regarding rules, regulations, policies, and procedures.
• Plans meetings, conferences, and seminars.
• Participates in the planning and execution of an agency program.
• Works closely with the Assistant Director of Programs and Human Rights Office regarding Level of Supervision Committee.
• Assists in the development of administrative or technical assistance policies and procedures.
• Answers phone calls, routing incoming calls, greeting visitors, and directing visitors to the appropriate staff.
• May research, compose, design, or edit agency publications such as brochures, forms, and manuals.
• Serves as back up to the Director and Assistant Director of Administration’s Administrative Assistants
• Manages and maintains schedule and travel arrangements for Assistant Director of Programs.
• May train others.
• Performs related work as assigned.
• Active participation in disaster response/COOP as needed.

Skills

Office software

Communication

Confidentiality

Typing 60 wpm

Tools

MS Office

Job description

Health & Human Services Commission in Mexia, TX is seeking an Administrative Assistant III to support the Client Services Administration. Under supervision, you will perform journey-level administrative tasks, maintain filing systems, coordinate meetings, and assist with HR-related work.

This full-time role requires strong communication, confidentiality, and the ability to type at least 60 words per minute. The position is not eligible for telework, with a day shift and travel up to 5%.