Administrative Assistant III — Office & Records Coordinator (Onsite)

University of Nevada-Las Vegas; Las Vegas (NV); On-site; USD 42,000 - 51,000; Full time

Benefits offered by this job

Excellent health insurance including 


Tuition discounts at NSHE schools

No state income tax

Employee recognition programs

UNLV athletics ticket discounts

Wellness programming for faculty and 


Career advancement opportunities

Job summary

The University of Nevada, Las Vegas invites applications for Administrative Assistant 3, UNLV Academic Resources [R0154269]. This on-campus, in-person role supports the Office of Academic Resources with file maintenance, data entry, scheduling, and communications.

A computer skills assessment will be conducted as part of the hiring process. Minimum qualifications include a high school diploma and several years of relevant experience, with strong organizational and confidentiality capabilities.

Qualifications

• Minimum of a high school diploma and three years of progressively responsible relevant work experience, including complex record/file maintenance and public/customer relations.

Responsibilities

• Coordinate and process employment personnel files for new hires.
• Maintain complete digital and physical files with accuracy.
• Create, update, and manage multiple office databases.
• Answer and direct incoming calls and greet visitors.
• Manage multiple office emails and respond in a timely manner.
• Monitor and order office supplies weekly.
• Route documents to appropriate offices accurately.
• Serve as the primary contact for administrative inquiries within Academic Resources.
• Coordinate complex administrative processes, communications, schedules, and meetings across the department and outside campus.
• Maintain confidentiality and exercise discretion in prioritizing tasks and deadlines.

Education

High school diploma or equivalent

Job description

The University of Nevada, Las Vegas invites applications for Administrative Assistant 3, UNLV Academic Resources [R0154269]. This on-campus, in-person role supports the Office of Academic Resources with file maintenance, data entry, scheduling, and communications.

A computer skills assessment will be conducted as part of the hiring process. Minimum qualifications include a high school diploma and several years of relevant experience, with strong organizational and confidentiality capabilities.