Administrative Assistant III – Academic Advising Center

Nevada State University; United States; On-site; USD 42,000 - 51,000; Full time

Benefits offered by this job

Vacation and sick leave

12 paid holidays

Educational benefits

Health insurance plans

Job summary

Nevada State University is hiring an Administrative Assistant 3 to support the Academic Advising Center’s daily operations in a collaborative, service‑oriented environment.

The role requires handling records, budgets, calendars, front desk supervision, and coordinating with leadership to ensure efficient functioning of the advising team. Monday–Friday, 8:00am–5:00pm, open until filled.

Qualifications

• Graduation from high school or equivalent education and three years of progressively responsible relevant work experience including records management, customer relations and budgeting.
• One year of experience as an Administrative Assistant 2 in Nevada State service.
• Equivalent combination of education and experience.

Responsibilities

• Maintain records and files; data entry; office management; budget verifications and monitoring.
• Monitor budget to track expenses; process purchase requisitions and payment vouchers; reconcile procurement card for expenses.
• Maintain calendars; reserve rooms and coordinate agendas for weekly team meetings and other meetings.
• Monitor office needs including supply inventory and coordinate with the Director to address needs.
• Manage front desk operations for the Academic Advising Center; provide excellent customer service; answer phones; supervise student workers.
• Coordinate front desk employees; schedule and enforce office policy.
• Make recommendations to the Director for hiring decisions.
• Ensure full coverage of front desk operations and fill in when student workers are unavailable.
• Coordinate the Director's schedule.

Skills

Records management

Customer relations

Budgeting / payroll

Education

High school diploma

Job description

Nevada State University is hiring an Administrative Assistant 3 to support the Academic Advising Center’s daily operations in a collaborative, service‑oriented environment.

The role requires handling records, budgets, calendars, front desk supervision, and coordinating with leadership to ensure efficient functioning of the advising team. Monday–Friday, 8:00am–5:00pm, open until filled.