Senior Administrative Assistant – Academic Resources

University of Nevada, Las Vegas; United States; On-site; USD 42,000 - 51,000; Full time

Benefits offered by this job

Paid time off

Sick leave

Holidays

Health insurance

Job summary

University of Nevada, Las Vegas (UNLV) invites applications for an Administrative Assistant position within the Office of Academic Resources. The role involves coordinating employment files for new hires, maintaining digital and physical records, and managing multiple office databases.

It requires handling calls, visitor greetings, and email coordination with campus departments. Candidates will undergo a computer skills assessment on-campus, Monday–Friday, 8:00am–5:00pm.

Qualifications

• High school diploma or equivalent with 3 years of relevant work experience.
• Experience maintaining complex records and files.
• Public/customer relations experience explaining policies and requirements.
• Experience with payroll, travel, claims or budgeting forms.

Responsibilities

• Assist in coordinating and completing employment personnel files for all new hires.
• Ensure complete and accurate digital and physical files are maintained.
• Create, maintain, and update multiple office databases.
• Answer and direct all incoming phone calls and greet visitors.
• Manage and coordinate multiple office emails in a timely manner.
• Monitor and order office supplies on a weekly basis.
• Review and accurately direct all incoming documents to the appropriate office personnel.
• Serve as the primary point of contact for administrative inquiries and support Academic Resources.
• Coordinate complex administrative processes, communications, schedules, calendars, and meetings across the Office of Academic Resources and with external campus departments.
• Maintain strict confidentiality and exercise discretion, independent judgment, and sound organizational skills.

Skills

Record keeping

Customer service

Data entry

Communication

Education

High school diploma or equivalent

Job description

University of Nevada, Las Vegas (UNLV) invites applications for an Administrative Assistant position within the Office of Academic Resources. The role involves coordinating employment files for new hires, maintaining digital and physical records, and managing multiple office databases.

It requires handling calls, visitor greetings, and email coordination with campus departments. Candidates will undergo a computer skills assessment on-campus, Monday–Friday, 8:00am–5:00pm.