Student-Centric Admin Assistant, Academic Advising

Nevada State University; Henderson (NV); On-site; USD 42,000 - 51,000; Full time

Job summary

Nevada State University in Henderson, NV seeks an Administrative Assistant 3 for the Academic Advising Center. The role supports efficient front desk operations, budget monitoring, room scheduling, and coordination of meetings to help students plan their education and career paths.

The successful candidate will deliver high-quality customer service, maintain records, and assist with administrative projects across departments.

Qualifications

• Requires high school diploma or equivalent and 3+ years of progressively responsible related work experience in records management, public/customer relations, and budgeting forms.
• Eligibility to work in the United States without sponsorship (Nevada State does not sponsor employment-related visas).

Responsibilities

• Monitor budget to track expenses, process purchase requisitions and payment vouchers, process invoices and reconcile procurement card expenses.
• Maintain calendars, reserve rooms, coordinate agendas and materials for weekly team meetings and other meetings.
• Monitor office needs including supply inventory and coordinate with the Director to address needs.
• Manage front desk operations, provide excellent customer service, answer phones, and supervise student workers.
• Coordinate front desk schedule and adherence to office policy; make recommendations to the Director for hiring actions.
• Ensure full coverage of front desk operations and serve in front desk role when student workers are unavailable.
• Coordinate the Director's schedule.
• Other duties as assigned.

Skills

Budget management

Calendar management

Customer service

Office coordination

Education

High school diploma or equivalent

Job description

Nevada State University in Henderson, NV seeks an Administrative Assistant 3 for the Academic Advising Center. The role supports efficient front desk operations, budget monitoring, room scheduling, and coordination of meetings to help students plan their education and career paths.

The successful candidate will deliver high-quality customer service, maintain records, and assist with administrative projects across departments.