Administrative Assistant 3, UNLV Academic Resources [R0154269]

University of Nevada, Las Vegas; United States; On-site; USD 42,000 - 51,000; Full time

Benefits offered by this job

Paid time off

Sick leave

Holidays

Health insurance

Job summary

University of Nevada, Las Vegas (UNLV) invites applications for an Administrative Assistant position within the Office of Academic Resources. The role involves coordinating employment files for new hires, maintaining digital and physical records, and managing multiple office databases.

It requires handling calls, visitor greetings, and email coordination with campus departments. Candidates will undergo a computer skills assessment on-campus, Monday–Friday, 8:00am–5:00pm.

Qualifications

• High school diploma or equivalent with 3 years of relevant work experience.
• Experience maintaining complex records and files.
• Public/customer relations experience explaining policies and requirements.
• Experience with payroll, travel, claims or budgeting forms.

Responsibilities

• Assist in coordinating and completing employment personnel files for all new hires.
• Ensure complete and accurate digital and physical files are maintained.
• Create, maintain, and update multiple office databases.
• Answer and direct all incoming phone calls and greet visitors.
• Manage and coordinate multiple office emails in a timely manner.
• Monitor and order office supplies on a weekly basis.
• Review and accurately direct all incoming documents to the appropriate office personnel.
• Serve as the primary point of contact for administrative inquiries and support Academic Resources.
• Coordinate complex administrative processes, communications, schedules, calendars, and meetings across the Office of Academic Resources and with external campus departments.
• Maintain strict confidentiality and exercise discretion, independent judgment, and sound organizational skills.

Skills

Record keeping

Customer service

Data entry

Communication

Education

High school diploma or equivalent

Job description

The University of Nevada, Las Vegas (UNLV) appreciates your interest in employment. We ask that you keep in mind the following when completing your application: Once you start the application process you cannot save your work. Please ensure you have all required attachment(s) available to complete your application before you begin the process. Your application will not be considered without the required attachments. Please note that applications must be submitted prior to the close of the recruitment. Once a recruitment has closed, applications will no longer be accepted. If you need assistance or have questions regarding the application process, please contact Human Resources at [phone] or [e-mail].

Job Description

ROLE of the POSITION

• Assist in coordinating and completing employment personnel files for all new hires.
• Ensure complete and accurate digital and physical files are maintained.
• Create, maintain, and update multiple office databases.
• Answer and direct all incoming phone calls and greet visitors.
• Manage and coordinate multiple office emails in a timely manner.
• Monitor and order office supplies on a weekly basis.
• Review and accurately direct all incoming documents to the appropriate office personal.
• Serve as the primary point of contact for administrative inquiries and provide support for a variety of operational functions within the office of Academic Resources.
• Coordinate complex administrative processes, communications, schedules, calendars, and meetings across the Office of Academic Resources and with external campus departments.
• Maintain strict confidentiality and exercise discretion, independent judgment, and sound organizational skills in managing competing priorities, meeting deadlines, and supporting the expanded responsibilities and expectations of the office of Academic Resources.

*As part of the hiring process, candidates will participate in a computer skills assessment to provide the hiring committee with an overview of their current technical proficiency. The assessment is intended for informational purposes only and will not negatively affect candidates’ consideration for the position. This is on-campus, in person, Monday through Friday (8:00am – 5:00pm) position.

BACKGROUND SCREENING

Employment is contingent upon the successful completion of a pre-employment criminal background and/or credit check.

MINIMUM QUALIFICATIONS PER EXECUTIVE ORDER 2026-002, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION UNTIL DECEMBER 31, 2026.

Graduation from high school or equivalent education and three years of progressively responsible relevant work experience which included experience in one or more of the following areas: maintenance of complex records and files; public/customer relations including explaining detailed policies, regulations and requirements; preparation and processing of financial and statistical documents such as payroll, travel, claims and budgeting forms; and assisting staff and management with projects and activities; OR one year of experience as an Administrative Assistant II in Nevada State service; OR an equivalent combination of education and experience as described above.

COMMITMENT TO OUR CAMPUS VALUES

Successful candidates will advance UNLV's mission by cultivating an environment of mutual respect and belonging. They will model our Campus Values in their decision-making and inspire excellence across our community.

SALARY

Grade 27 Step 1, salary 46,207.44.

BENEFITS OF WORKING AT UNLV

• Paid time off, sick leave, and holidays
• Excellent health insurance including medical, dental and vision
• Comprehensive retirement plans and voluntary benefits programs
• No state income tax
• Tuition discounts at Nevada System of Higher Education (NSHE) schools
• Tuition discounts for spouses, domestic partners, and dependents

PERKS & PROGRAMS

• Employee recognition and appreciation programs
• UNLV athletics ticket discounts
• Statewide employee purchase program discounts
• RebelCard discounts on and off campus
• Wellness programming for all UNLV faculty and staff at no cost
• Opportunity for career advancements to leadership roles
• Connect with colleagues with shared interests
• Personal and professional development opportunities
• A comprehensive onboarding program, Rebels: Onboard Support and resources available for veteran applicants — [e-mail] or visit our Veterans Webpage.

EEO/AA STATEMENT

The University of Nevada - Las Vegas (UNLV) is committed to providing a place of work and learning free of discrimination on the basis of a person’s age (40 or older), disability, whether actual or perceived by others (including service-connected disabilities), gender (including pregnancy related conditions), military status or military obligations, sexual orientation, gender identity or expression, genetic information, national origin, race (including hair texture and protected hairstyles such as natural hairstyles, afros, bantu knots, curls, braids, locks and twists), color, or religion (protected classes). Discrimination on the basis of a protected class, including unlawful harassment, which is a form of discrimination, is illegal under federal and state law. Where unlawful discrimination is found to have occurred, UNLV will act to stop the unlawful discrimination, to prevent its recurrence, to remedy its effects, and to discipline those responsible. Women, minorities, and veterans are encouraged to apply.

TITLE IX STATEMENT

The University of Nevada, Las Vegas, does not discriminate on the basis of sex in any education program or activity that it operates. Non-discrimination on the basis of sex is mandated by Title IX of the Education Amendments of 1972 (20 U.S.C. §§ 1681 et seq.) and the corresponding implementation regulations (34 C.F.R. Part 106). The University’s commitment to nondiscrimination in its education programs and activities extends to applicants for admission and employment. Inquiries concerning the application of these provisions may be referred to: Michelle Sposito, J.D., Title IX Coordinator, University of Nevada, Las Vegas, 4505 S. Maryland Parkway, Mail Stop 1062, Las Vegas, NV 89154-1062, Campus Services Building (CSB) Room 159, Telephone: [phone]; Email: [e-mail], or to The Assistant Secretary of the United States Department of Education, U.S. Department of Education, Office for Civil Rights, 400 Maryland Avenue, SW, Washington, D.C. 20202-1100; Telephone: [phone] FAX: [phone]; TDD: 1-800-877-8339; Email: [e-mail]; or to both. Information pertaining to the University’s grievance procedures and grievance process, including how to report or file a complaint of sex discrimination, how to report or file a formal complaint of sexual harassment, and how the University will respond can be found online at the Office of Equal Employment & Title IX webpage.

SAFETY AND SECURITY STATEMENT

UNLV is committed to assisting all members of the UNLV community in providing for their own safety and security. The Annual Security Report and Annual Fire Safety Report compliance document is available online.

JOB CATEGORY

Classified ExemptNo Full-Time Equivalent100.0%

Posting Close Date: 11/24/2026