Administrative Assistant, Class I - District Wide

North Kansas City Schools

Kansas City (MO)

On-site

USD 38,000 - 52,000

Full time

14 days+

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Job summary

North Kansas City Schools is seeking an Administrative Assistant, Class I to provide district-wide administrative and secretarial support. The role involves coordinating activities, maintaining records, and supporting assigned administrators in a 7.5-hour day, 12-month framework.

Responsibilities include preparing documents, scheduling, meeting coordination, and ensuring compliance with guidelines. Immediate start, open until filled, with duties spanning communications and organizational support

Qualifications

Knowledge of basic math, ability to read and interpret information.
Knowledge of grammar, punctuation, and business etiquette.
Ability to operate standard office equipment and software.
Ability to schedule activities and maintain records.

Responsibilities

Compile data from various sources for administrative requirements.
Coordinate projects and programs to meet deadlines.
Maintain files and records for up-to-date information and compliance.
Monitor administrator-related activities to reach targets and dates.
Attend meetings and record minutes as needed.
Prepare documents such as correspondence, agendas, minutes, and reports.
Present information on procedures to orient staff or disseminate information.
Process documents and reimbursements in compliance with guidelines.
Procure supplies to maintain availability of items.
Reconcile budget balances for assigned categories.
Respond to inquiries from staff, parents, students, and public agencies.
Schedule appointments, meetings, and travel arrangements.

Skills

Basic math

Business phone etiquette

Grammar and punctuation

Office practices and procedures

Office software

Record keeping

Scheduling

Data gathering

Communication with diverse groups

Confidentiality

Teamwork

Attention to detail

Tools

Microsoft Office

Job description

Administrative Assistant, Class I - District Wide

North Kansas City Schools DISTRICT WIDE - Kansas City, Missouri Open in Google Maps

Job Details

Job ID: 5874558
Application Deadline: Posted until filled
Posted: Aug 06, 2026 5:00 AM (UTC)

Starting Date: Immediately

Job Description

ADMINISTRATIVE ASSISTANT – CLASS I (12 Months / 7.5 hours per day)

Purpose Statement

The job of Administrative Assistant - Class 1 and 2 is done for the purpose/s of providing administrative and secretarial support to assigned administrative personnel; coordinating activities and monitoring assigned activities; and providing information, recommendations and/or direction as requested by assigned administrator.

Essential Functions

Compiles data from a variety of sources (e.g. work orders, budget reports, specialized reports, personnel records, etc.) for the purpose of complying with administrative requirements.
Coordinates a variety of projects, functions and/or program components for the purpose of completing activities and/or delivering services in a timely fashion.
Maintains a wide variety of manual and electronic documents files and records for the purpose of providing up-todate information and/or historical reference in accordance with established administrative guidelines and legal requirements.
Monitors a variety of activities on behalf of assigned Administrator (e.g. account balances, work order status, etc.) for the purpose of achieving goals and meeting target dates.
Participates in a variety of meetings, workshops, and/or trainings for the purpose of providing or receiving information, recording minutes, and supporting the needs of the attendees.
Prepares a variety of documents (e.g. correspondence, agendas, minutes, event programs, bulletins, reports, etc.) for the purpose of communicating information and/or creating documentation in compliance with established guidelines.
Presents information on administrative procedures (e.g. department/program policies, submission procedures, etc.) for the purpose of orienting new personnel and/or disseminating information to existing personnel.
Processes documents and materials (e.g. time sheets, work orders, requisitions, travel reimbursements, budget transfers, etc.) for the purpose of disseminating information in compliance with administrative guidelines and/or regulatory requirements.
Procures supplies and materials for the purpose of maintaining availability of required items.
Reconciles account balances for assigned budget categories for the purpose of maintaining accurate account balances.
Responds to a variety of inquiries from a variety of internal and external parties (e.g. staff, parents, students, public agencies, etc.) for the purpose of providing information, facilitating communication among parties and/or providing direction.
Schedules a wide variety of activities (e.g. appointments, meetings, travel reservations/accommodations, facility usage, etc.) for the purpose of making necessary arrangements for assigned administrator.

Other Functions

Performs other related duties as assigned for the purpose of ensuring the efficient and effective functioning of the work unit.

Job Requirements: Minimum Qualifications

Knowledge, Skills and Abilities

KNOWLEDGE is required to perform basic math, including calculations using fractions, percents, and/or ratios; read

technical information, compose a variety of documents, and/or facilitate group discussions; and analyze situations to define issues and draw conclusions. Specific knowledge based competencies required to satisfactorily perform the functions of the job include: business telephone etiquette; concepts of grammar and punctuation; and office practices and procedures.

SKILLS are required to perform multiple tasks with a potential need to upgrade skills in order to meet changing job conditions. Specific skill based competencies required to satisfactorily perform the functions of the job include: operating standard office equipment including pertinent software applications; and preparing and maintaining accurate records.

ABILITY is required to schedule activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment. Flexibility is required to work with others; work with data utilizing defined but different processes; and operate equipment using standardized methods. Ability is also required to work with a significant diversity of individuals and/or groups; work with data of varied types and/or purposes; and utilize job-related equipment. Problem solving is required to identify issues and create action plans. Problem solving with data requires independent interpretation of guidelines; and problem solving with equipment is limited to moderate.

Specific ability based competencies required to satisfactorily perform the functions of the job include: communicating with diverse groups; displaying tact and courtesy; maintaining confidentiality; setting priorities; being attentive to detail; establishing and maintaining effective working relationships; working as part of a team; and working with frequent interruptions.

Responsibility

Responsibilities include: working under direct supervision using standardized routines; leading, guiding, and/or coordinating others; tracking budget expenditures. Utilization of some resources from other work units is often required to perform the job's functions. There is some opportunity to impact the organization’s services.

Work Environment

The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling, some stooping, kneeling, crouching, and/or crawling and significant fine finger dexterity. Generally the job requires 60% sitting, 20% walking, 20% standing. The job is performed in a generally hazard free environment.

Experience: Job related experience with increasing levels of responsibility is desired.

Education: Targeted job related education that meets organization’s prerequisite requirements.

FLSA: Non-exempt

RETIREMENT: Public Education Employee Retirement Systems (PEERS)

CLEARANCES: Criminal Justice Fingerprint/Background Clearance

EVALUATION: Performance of this job will be evaluated in accordance with the provisions of the Board’s policy on evaluations utilizing the Performance-Based Administrator Evaluation process.

Position Type: Full-Time

Job Requirements