Administrative Assistant

Jobtailor; Aurora (CA); On-site; USD 45,000 - 65,000; Full time

Job summary

Jobtailor is seeking an experienced office administrator to support multiple departments. You will draft and format documents, manage internal admin tasks, and help your supervisor with meetings and communications.

You will coordinate deliverables, assist with agenda management, and contribute to budget preparation and variance explanations. Strong English skills and MS Office expertise are essential, with a focus on accuracy and efficiency.

Qualifications

• Two years of relevant experience in office administration.
• Expert proficiency with Microsoft Office (Word, Excel, PowerPoint, Outlook, Teams).
• Excellent written and spoken English.

Responsibilities

• Draft, revise, update and format documents for multiple departments.
• Handle internal administrative tasks such as sales tracking, dashboards, expense reports, and inventory management.
• Assist supervisor with agenda, correspondence, and calls; coordinate meetings and deliverables for decision-making bodies.
• Draft reports and minutes for management committees and follow up as needed.
• Manage unit budget processes, including budget preparation and explaining variances.
• Coordinate and troubleshoot IT requests from various users.

Skills

Microsoft Office Suite Proficiency

Office Administration Experience

English Proficiency

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Microsoft PowerPoint

Microsoft Teams

Job description

• Carry out secretarial tasks (draft, revise, update and format documents for various departments, etc.)
• Carry out internal administrative tasks (sales tracking, dashboards, expense reports, inventory management, performance reviews, etc.)
• Help your superior manage their agenda, mail, emails and phone calls
• Coordinate the preparation of deliverables for decision-making bodies
• Plan and attend management committee and other department meetings. Draft reports and minutes and follow up as needed
• Handle the unit's budget process. Carry out budget preparation activities and identify and explain variances
• Coordinate and troubleshoot IT requests from various users

Requirements

• A minimum of two years of relevant experience working in office administration
• Expert proficiency in working with Microsoft Office Suite (Word, Outlook, Excel, Powerpoint, Teams)
• Expert proficiency of English, both oral and written

Core Competencies

Demonstrates expert proficiency in Microsoft Office Suite and strong office administration skills, including document management, budget preparation, and internal communication. Capable of coordinating meetings, managing agendas, and handling IT requests effectively.

Highest-signal resume keywords

• Microsoft Office Suite Proficiency
• Office Administration Experience
• Budget Preparation
• Document Drafting and Formatting
• English Proficiency

ATS Optimization Keywords

Hard Skills

• Document Drafting
• Budget Management
• Sales Tracking
• Expense Reporting
• Inventory Management
• Performance Review Coordination
• Meeting Coordination
• Report Writing
• Data Analysis
• Dashboard Creation

Soft Skills

• Organizational Skills
• Communication Skills
• Time Management
• Problem-Solving
• Attention to Detail

Industry Keywords

• Office Administration
• Internal Administration
• IT Support
• Performance Management
• Decision-Making Support

Tools & Technologies

• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Microsoft PowerPoint
• Microsoft Teams